Litigation Legal Administrative Assistant

Burnett Specialists Staffing | Recruiting; San Antonio (TX); On-site; USD 50,000 - 75,000; Full time

Job summary

A prestigious law firm in San Antonio is seeking a Litigation Legal Administrative Assistant to provide specialized administrative support to attorneys, ensuring high-quality services to clients. The ideal candidate will possess strong skills in legal document management, customer service, and office compliance. This role requires at least 3 years of experience in a law firm environment and proficiency in Microsoft Office and document management systems.

Qualifications

• Minimum of 3 years prior experience in a law firm environment required.
• Proficient knowledge of legal documents and formatting.
• Ability to draft pleadings and manage filing systems.

Responsibilities

• Provide administrative support to attorneys and ensure compliance with office policies.
• Draft and file legal documents, maintain organized case files.
• Coordinate travel arrangements and manage calendaring for deadlines.

Skills

Excellent communication skills

Strong time management skills

Strong organizational skills

Education

Bachelor's degree from an accredited college or university preferred

High school diploma or GED required

Tools

MS Office

Document Management System

Job description

Litigation Legal Administrative Assistant

Litigation Legal Administrative Assistant

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Large prestigious law firm is seeking a Litigation Legal Administrative Assistant to support the delivery of quality legal services to clients by providing complex and specialized administrative assistance to attorneys

ESSENTIAL DUTIES & RESPONSIBILITIES:

Specific duties of this position include, but are not limited to:

• Provide excellent customer service: answer phone lines and communicate with clients.
• Draft standard pleadings, correspondence, memoranda, and other documents.
• Perform e-filings, prepare pleadings notebooks, update indexes, and prepare exhibits.
• Maintain and organize files.
• Participate in the timely review and submission of prebills and/or client bills.
• Accurately file court documents both electronically and in document form, and determine and follow any local or judge specific requirements related to same.
• Coordinate and make arrangements for travel and meetings.
• Accurately prepare and submit client intake forms.
• Regularly update client files, notebooks, and pleading indices.
• Maintain attorney-specific case lists, charts, and status of cases and outcomes.
• Enter, review, and revise timesheets accurately.
• Proofread all documents to ensure accuracy and completeness.
• Understand and comply with office policies concerning file management, case lists, filing, and recordkeeping.
• Effectively manage and monitor calendaring of deadlines and key dates.

QUALIFICATIONS:

• Proficient knowledge of legal documents, formatting, table of contents and table of authorities, styles, track changes, inserting and labeling pdf documents, and converting pdf documents to Word.
• Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook).
• Experience working with a Document Management System (iManage experience a plus).
• Experience with time entry, e-Filing, and database software.
• Experience opening files and running conflict checks.
• Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling, and punctuation.
• Ability to work effectively and proactively within a team environment.
• Strong time management skills and the ability to work under pressure in a fast-paced environment.
• Ability to coordinate multiple tasks concurrently and to meet deadlines.
• Strong organizational skills, interpersonal skills, and attention to detail.
• Ability to handle confidential documents and information appropriately.

Education:

• Bachelors degree from an accredited college or university preferred.
• High school diploma or GED required.

Years of Experience:

• Minimum of 3 years prior experience in a law firm environment

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Administrative and Support Services

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