Legal Administrative Assistant

Jabil Circuit; Tampa, Saint Petersburg (FL, FL); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company in the technology sector is seeking a diligent administrative support professional for their Legal Department. The ideal candidate will excel in handling calendars, organizing meetings, and managing legal billing processes. This role requires strong organizational skills and proficiency in Microsoft Office. Joining their team provides a great opportunity to contribute to legal operations while enhancing personal skills in a fast-paced environment.

Qualifications

• Experience supporting Legal Counsel with scheduling and travel arrangements.
• Advanced skills in Microsoft Office tools, including Outlook and Excel.
• Minimum one year of relevant clerical/administrative experience.

Responsibilities

• Coordinate calendars, meetings, and presentations for legal teams.
• Manage legal billing processes and assist with administrative tasks.
• Generate reports and maintain supplies for the department.

Skills

Organizational skills

Attention to detail

Problem solving

Communication

Education

Bachelor's degree in Business or Legal field

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

JOB SUMMARY
Support assigned functional managers within the Jabil Legal Department by providing administrative and clerical support.

LOCATION

This role will be based on-site at our St. Petersburg, FL - Corporate Headquarters.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinate attorney and/or manager’s calendar, meetings, correspondence and presentations as needed.

• Coordinate and arrange meetings with facilities and provide support during meetings.

• Participate or lead special projects and/or events.

• Arrange and coordinate travel schedules and reservations when required.

• Administer program, projects and/or processes specific to the department served.

• Serve as the administrative liaison with others within and outside the company regarding administrative issues relating to purchasing, personnel, facilities and operations.

• Generate reports and graphs as needed.

• Order and maintain supplies.

• Plan and prepare for customer visits.

• Assist with legal billing, follow up with law firms and invoice processing.

• Partner with Accounts Payable in order to process legal invoices.

• Serve as resource to others in the resolution of complex problems and issues.

• Adhere to all safety and health rules and regulations associated with this position and as directed by supervisor.

• Comply and follow all procedures within the company security policy.

• Serves as the administrative liaison with others within and outside the company regarding administrative issues relating to legal billing and/or any other operational needed

• Serve as resource to others in the resolution of complex problems and issues.

• Experience/knowledge of working with legal billing and matter management systems or ability to quickly become proficient with such systems.

• May perform other duties and responsibilities as assigned.

JOB QUALIFICATIONS

KNOWLEDGE REQUIREMENTS

• Proven ability and experience supporting Legal Counsel (handle calendars, schedule meetings, arrange travel and submit expense reports), and supporting the day-to-day operations of their teams.

• Advanced computer skills, including demonstrated experience with Outlook, Word, PowerPoint and Excel and ability to use web-based tools.

• Ability to help prepare power point presentations including ability to succinctly summarize complex information with appropriate guidance and oversight.

• Demonstrated excellence in reading and writing, including legal oriented materials.

• Excellent organizational skills, acute attention to detail, ability to handle multiple tasks in a fast paced and time sensitive environment.

• Consistent record of meeting deadlines and taking initiative to make confident and well-informed decisions.

• Great work ethic - possess a “can-do” attitude for all situations, no task too big or too small to handle.

• Excellent written and verbal interpersonal skills and strong sense of professionalism.

• Ability to proactively anticipate team needs and enthusiastically help solve issues.

• Direct experience handling sensitive and confidential information with integrity, discretion and upmost confidentiality.

• Know when to delegate issues upward and when to apply common sense.

• Calm under pressure, sense of humor and good with people.

• Ability to excel in a team environment while also working in both team and independent environments.

• Support on-site meetings and events, including room reservations and catering.

• Desire and ability to assist with multiple and varying projects, identify and propose solutions for improvement to team processes and effectiveness.

• Desire to learn and develop individual and team skills and abilities.

• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

• Ability to apply common sense understanding to carry out simple one- or two-step instructions.

• Ability to define problems, collect data, establish facts, and draw valid conclusions.

• Ability to operate a personal computer including using a Windows based operating system and related software.

MINIMUM QUALIFICATIONS

• Bachelor's degree in Business, a Legal field, or related field preferred.

• Ideally, at least a year of clerical/administrative relevant experience is required (relevant internship experience counts), such as calendar management, including scheduling key meetings and events.

• Prior experience supporting In House Attorneys and/or Legal teams is strongly preferred.

• Prior experience in Legal Billing is preferred.

• Fluency in a second language is preferred, as this role will have global ties.

• Or equivalent combination of education, experience, and/or training.