Legal Administrative Assistant

Virginia State Corporation Commission; Richmond (VA); Hybrid; USD 55,000 - 62,000; Full time

Job summary

The Virginia State Corporation Commission, Division of Utility and Railroad Safety in Richmond, offers a hybrid schedule (3 days telework, 2 days in the office). The Legal Administrative Assistant will support the damage prevention section by entering reports into the division's database and assisting with enforcement letters and settlement orders.

Preferred qualifications include 4+ years in legal document preparation, strong proofreading, and excellent written and oral communication skills.

Qualifications

• 4+ years of experience preparing, editing, and filing legal documents.

Responsibilities

• Manage damage prevention enforcement documents and letters.
• Enter data into the division's database and verify against other systems.
• Ensure all documents are in the case files.
• Proof enforcement letters for accuracy.
• Assist Office of General Counsel in litigation prep.
• Review and file draft settlement orders and deposits.
• Handle administrative duties including phone and mail.
• Perform other related work as required.

Skills

Legal document prep

Editing & proofreading

Data entry

Communication skills

Damage prevention act knowledge

Idea expression

Relationship building

Tools

Microsoft Office Suite

SharePoint

iDocket

Job description

Starting Salary Range: $54,808 - $62,000

The State Corporation Commission’s(“SCC” or “Commission”) Division of Utility and Railroad Safety(“URS” or “division”) seeks a professional and detail-oriented Legal Administrative Assistant. Reporting to the Director of URS, the Legal Administrative Assistant will mainly provide support to the division’s damage prevention section by managing damage prevention report intake into the division’s database. This position, based in Richmond, offers a hybrid work schedule (generally 3 days of telework, 2 days in the office per week) as well as professional development and training opportunities.

Essential Duties and Responsibilities

• Managing the damage prevention enforcement process, to include: tracking and organizing all damage prevention enforcement documents related to the Underground Utility Damage Prevention Act; creating, drafting, processing, and mailing damage prevention enforcement letters and draft settlement orders, creating case requests; and filing documents in iDocket
• Entering information into the division’s database and verifying it against information in other databases, like the SCC’s Clerk Information System
• Ensuring that the division’s system of record for damage prevention investigations has all related documents included to complete case files
• Proofing enforcement letters to ensure information matches the reported violation
• Supporting the SCC’s Office of General Counsel in preparation for litigation, reviewing testimony, preparing documents and subpoenas, ensuring proper service of process, and reviewing draft settlement orders
• Reviewing draft settlement orders and preparing them for Commission review and filing, depositing checks, completing deposits, and managing the division’s debt set off program
• Performing administrative duties such as answering the phone, mailing certified letters, and other division-wide administrative duties
• Performing other related work as required

Preferred Qualifications

• 4 or more years of experience preparing, editing, and filing legal documents; maintaining court records and/or preparing exhibits for court; and/or entering and maintaining data in legal systems
• Knowledge of Virginia’s Court System and applicable filling system procedures
• Knowledge of legal documents and service of process
• Strong attention to detail
• Excellent proofing and editing skills
• Excellent written and oral communication skills
• Ability to understand the damage prevention act to apply it to entering reports into the database
• Ability to express ideas clearly, both verbally and in writing
• Ability to establish and maintain effective working relationships
• Highly proficient in the use of a personal computer, especially with Microsoft Office Suite
• Any experience with Microsoft SharePoint is a plus
• Any experience with the SCC’s rules of practice and procedures and systems is a plus