Legal Administrative Assistant (Hybrid)

State Corporation Commission; Richmond (VA); Hybrid; USD 55,000 - 62,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

The State Corporation Commission in Richmond, VA is seeking a Legal Administrative Assistant to support the Division of Utility and Railroad Safety. This role primarily manages damage prevention report intake into the division’s database and reports to the Director of URS.

The position offers a hybrid schedule (3 days telework, 2 days in the office) and opportunities for professional development. Key duties include processing enforcement documents, entering data, assisting in litigation prep,

Responsibilities

• Managing damage prevention enforcement documents and filing in iDocket
• Entering information into the division's database and verifying against SCC Clerk Information System
• Supporting Office of General Counsel in litigation prep and subpoenas
• Drafting and proofing settlement orders, depositing checks, and debt set-off management
• Performing routine administrative duties such as answering phones and mailing letters

Job description

• 28985
• Richmond, Virginia, United States, 23219
• State Corporation Commission

Legal Administrative Assistant

Starting Salary Range: $54,808 - $62,000

The State Corporation Commissions (SCC or Commission) Division of Utility and Railroad Safety (URS or division) seeks a professional and detail-oriented Legal Administrative Assistant. Reporting to the Director of URS, the Legal Administrative Assistant will mainly provide support to the divisions damage prevention section by managing damage prevention report intake into the divisions database. This position, based in Richmond, offers a hybrid work schedule (generally 3 days of telework, 2 days in the office per week) as well as professional development and training opportunities.

Essential Duties and Responsibilities

• Managing the damage prevention enforcement process, to include: tracking and organizing all damage prevention enforcement documents related to the Underground Utility Damage Prevention Act; creating, drafting, processing, and mailing damage prevention enforcement letters and draft settlement orders, creating case requests; and filing documents in iDocket
• Entering information into the divisions database and verifying it against information in other databases, like the SCCs Clerk Information System
• Ensuring that the divisions system of record for damage prevention investigations has all related documents included to complete case files
• Proofing enforcement letters to ensure information matches the reported violation
• Supporting the SCCs Office of General Counsel in preparation for litigation, reviewing testimony, preparing documents and subpoenas, ensuring proper service of process, and reviewing draft settlement orders
• Reviewing draft settlement orders and preparing them for Commission review and filing, depositing checks, completing deposits, and managing the divisions debt set off program
• Performing administrative duties such as answering the phone, mailing certified letters, and other division-wide administrative duties
• Performing other related work as required