Legal Administrative Assistant (Hybrid)

Commonwealth of VA Careers; Richmond (VA); Hybrid; USD 55,000 - 62,000; Full time

Job summary

Commonwealth of VA Careers' State Corporation Commissions Division of Utility and Railroad Safety seeks a professional and detail-oriented Legal Administrative Assistant in Richmond. Reporting to the Director of URS, you will manage damage prevention report intake and enter data into the division's database, supporting case files and the Office of General Counsel.

The position offers a hybrid schedule (generally 3 days of telework, 2 days in the office per week) and opportunities for

Responsibilities

• Managing damage prevention enforcement documents and related letters and orders.
• Entering information into the division's database and verifying against other systems.
• Ensuring all case files include required documents in the records system.
• Proofing enforcement letters for accuracy against reported violations.
• Supporting the Office of General Counsel in litigation prep, subpoenas, and service of process.
• Reviewing draft settlement orders and handling deposits and debt set-off tasks.
• Answering phone, mailing letters, and performing other administrative duties.

Job description

Legal Administrative Assistant

Starting Salary Range: $54,808 - $62,000

The State Corporation Commissions (SCC or Commission) Division of Utility and Railroad Safety (URS or division) seeks a professional and detail-oriented Legal Administrative Assistant. Reporting to the Director of URS, the Legal Administrative Assistant will mainly provide support to the divisions damage prevention section by managing damage prevention report intake into the divisions database. This position, based in Richmond, offers a hybrid work schedule (generally 3 days of telework, 2 days in the office per week) as well as professional development and training opportunities.

Essential Duties and Responsibilities

• Managing the damage prevention enforcement process, to include: tracking and organizing all damage prevention enforcement documents related to the Underground Utility Damage Prevention Act; creating, drafting, processing, and mailing damage prevention enforcement letters and draft settlement orders, creating case requests; and filing documents in iDocket
• Enterining information into the divisions database and verifying it against information in other databases, like the SCCs Clerk Information System
• Ensuring that the divisions system of record for damage prevention investigations has all related documents included to complete case files
• Proofing enforcement letters to ensure information matches the reported violation
• Supporting the SCCs Office of General Counsel in preparation for litigation, reviewing testimony, preparing documents and subpoenas, ensuring proper service of process, and reviewing draft settlement orders
• Reviewing draft settlement orders and preparing them for Commission review and filing, depositing checks, completing deposits, and managing the divisions debt set off program
• Performing administrative duties such as answering the phone, mailing certified letters, and other division-wide administrative duties
• Performing other related work as required