Legal Administrative Assistant

Winter Park Recruiting; Miami (FL); On-site; USD 60,000 - 65,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant to join their dynamic team in Miami. This role involves a variety of administrative tasks, including preparing and finalizing Statements of Work, managing workflows, and providing correspondence assistance. The ideal candidate will possess strong organizational and communication skills, with a proven background in administrative support. This is a fantastic opportunity to contribute to a company that values growth and integrity, all while working in a supportive and thriving environment. If you are ready to take the next step in your career and make a meaningful impact, this position is perfect for you.

Qualifications

• 3+ years of administrative experience in a professional services environment.
• Proficient in Microsoft Office Suite and familiar with PeopleSoft Financials.

Responsibilities

• Prepare and finalize Statements of Work (SOWs) and manage workflows.
• Assist with correspondence, expenses, and general administrative tasks.
• Handle incoming calls and ensure smooth meeting preparations.

Skills

Administrative Skills

Communication Skills

Organizational Skills

Education

High School Diploma

Bachelor's Degree

Tools

Microsoft Office Suite

PeopleSoft Financials

Job description

1 week ago Be among the first 25 applicants

Winter Park Recruiting provided pay range

This range is provided by Winter Park Recruiting. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $65,000.00/yr

Winter Park Recruiting is a leading recruitment agency focused on connecting exceptional talent with companies that value growth, integrity, and a thriving work environment. We specialize in placing high-quality candidates across various industries, helping organizations build high-performing teams. We believe in personalized, strategic recruitment solutions that align with our clients' unique needs and cultures.

We are currently looking for an Administrative Assistant in the Miami, FL area. This is an in-office 5 days/week role.

ROLES AND RESPONSIBILITIES:

• Preparing, making changes and finalizing SOWs
• Creating SOWs - Upload unsigned and signed ATS/SOWs in UserVerse /PeopleSoft
• Upload 8879's in UserVerse - E-filing
• Update DDT (confirm all signed TCC, SOW, E-file authorizations/acceptance, tax return is in UserVerse prior to completion)
• Update workflows as needed
• Creating/changing/updating info on PeopleSoft (contacts, billing authority/specialist, renewals)
• PeopleSoft request
• New Client setup
• Checking payment information/details
• Checking the Pools in UserVerse
• BDO Global Portal
• CRM
• Answer/Transfer incoming calls
• Create UPS or FedEx Labels for outgoing packages – Certified mail
• Check the conference room calendar making sure we have everything we need before a meeting.
• Correspondence Assistance
• Expenses

QUALIFICATIONS:

- High School Diploma, GED or equivalent required

- Bachelor's degree preferred

EXPERIENCE:

- Three (3) or more years of administrative experience required

- Professional services firm experience preferred

SOFTWARE:

- Advanced level of proficiency in Microsoft Office Suite required

- Experience with PeopleSoft Financials preferred

Seniority level

Associate

Employment type

Full-time

Job function

Administrative and Legal

Industries

Financial Services and Accounting