Administrative Assistant

Winter Park Recruiting; Costa Mesa (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading recruitment agency is seeking an Administrative Assistant to support operations in Costa Mesa, CA. The role involves managing travel arrangements, scheduling, and document formatting while requiring a minimum of three years of administrative experience. Applicants must demonstrate proficiency in Microsoft Office Suite and possess excellent communication and organizational skills. This in-office position offers the opportunity to work in a dynamic environment focused on growth and detail-oriented tasks.

Qualifications

• Three or more years of administrative experience required.
• Experience in a deadline-driven environment and managing multiple tasks.
• Excellent written and verbal communication skills.

Responsibilities

• Provide partner support including travel arrangements and scheduling.
• Manage word processing and formatting of documents.
• Assist with office/facility needs and supply management.

Skills

Microsoft Office Suite proficiency

Customer service skills

Organizational skills

Attention to detail

Education

High School Diploma or equivalent

Tools

Peoplesoft database

Job description

Winter Park Recruiting is a leading recruitment agency focused on connecting exceptional talent with companies that value growth, integrity, and a thriving work environment. We specialize in placing high quality candidates across various industries, helping organizations build high-performing teams. We believe in personalized, strategic recruitment solutions that align with our clients' unique needs and cultures.

We are currently looking for an Administrative Assistant in the Costa Mesa, CA area. This is an in-office 5-day/week role.

ROLES AND RESPONSIBILITIES:

• Partner support, i.e. travel arrangements, scheduling, meeting coordination, invoicing/billing related requests, expense report preparation
• Word processing/Formatting deliverables such as engagement letters, memos, and financial statements
• Office/Facilities support, i.e. occasional assistance with supply orders/restocking, reception coverage, and other facilities duties as needed
• Some tax processing and experience with UserVerse and other tax applications would be helpful, but not required

KNOWLEDGE, SKILLS, AND ABILITIES:

• High School Diploma, GED or equivalent, required
• Three (3) or more years of administrative experience, required
• Advanced level of proficiency in Microsoft Office Suite, required
• Ability to work in a deadline-driven environment and handle multiple projects / tasks with attention to detail
• Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint. Experience in Peoplesoft database recommended
• Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients.
• Possesses superior customer service skills. Displays independent judgment, finesse and diplomacy in all situations
• Consistently seeks to improve processes
• Excellent organizational skills and detail oriented that enable efficient and effective multi-tasking
• Capable of managing highly confidential information
• Ability to work well with all levels of management as well as outside external clients
• Team player who is willing to help as needed

Winter Park Recruiting is an Equal Opportunity Employer. We welcome all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.