Executive Legal Secretary

Career Group; Miami (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Full medical benefits

Discretionary bonus

Job summary

A global law firm in Miami is seeking an Executive Legal Secretary with at least 5 years of legal secretary experience and E-Filing capabilities. Candidates must demonstrate a positive attitude, superior judgment, and the ability to work under pressure. This role involves drafting legal documents, managing client files, and providing support to attorneys. Comprehensive medical benefits and discretionary bonuses are included.

Qualifications

• At least 5 years of experience as a legal secretary with E-Filing experience.
• Positive attitude and willingness to help others.
• Superior judgment and ability to work well under tight deadlines.

Responsibilities

• Draft, revise, and format legal documents, correspondence, memoranda, and e-mail.
• Perform administrative tasks such as preparing expense reports, check requests, client invoices, and time entry.
• E-filing in the State and Federal courts.
• Maintaining and managing client files.
• Maintaining attorneys' calendar and scheduling appointments.
• Initiating communication and responding to client inquiries.
• Coordinating client meetings, travel arrangements and conferences.
• Performing general administrative tasks.
• Working cooperatively with staff, paralegals and lawyers.
• Maintaining proficiency with office procedures and staying current with firm technology.

Skills

E-Filing experience

Positive attitude

Superior judgment

Ability to work under tight deadlines

Job description

Overview

Our client, a Global Law Firm, is seeking an Executive Legal Secretary.

The ideal candidate will have at least 5 years of experience as a legal secretary with E-Filing experience, a positive attitude and willingness to help others, and possess superior judgment and the ability to work well under tight deadlines.

Location

Miami, FL 33131

Essential duties and responsibilities

• Draft, revise, and format legal documents, correspondence, memoranda, and e-mail.
• Perform administrative tasks such as preparing expense reports, check requests, client invoices, and time entry, as requested.
• E-filing in the State and Federal courts.
• Maintaining and managing client files.
• Maintaining attorneys' calendar and scheduling appointments.
• Initiating communication and responding to client inquiries.
• Coordinating client meetings, travel arrangements (domestic and international) and conferences.
• Performing general administrative tasks of filing, mailing, answering phone calls and greeting clients.
• Working cooperatively with staff, paralegals and lawyers.
• Maintaining proficiency with office procedures and staying current with firm technology.

Benefits

• Full medical benefits
• Discretionary bonus

Qualifications

• At least 5 years of experience as a legal secretary with E-Filing experience.
• Positive attitude and willingness to help others.
• Superior judgment and ability to work well under tight deadlines.