Legal Office Assistant

Sioli Alexander Pino; Miami (FL); On-site; USD 35,000 - 50,000; Full time

Job summary

A busy AV-rated litigation firm in Miami is seeking a Legal Office Assistant to join their team. The role involves supporting office activities through managing correspondence, handling billing, and maintaining filing systems. Ideal candidates possess excellent communication and organizational skills and have some experience in the legal field. The position emphasizes a friendly attitude and strong work ethic.

Qualifications

• Ability to type at least 45 words per minute.
• Ability to lift up to 20 pounds.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.

Responsibilities

• Managing and saving all incoming correspondence.
• Handling billing tasks.
• Serving as a backup for legal assistants and office services.
• Copies, sorts, and files records related to office activities.
• Prepares letters, memos, forms, and reports.
• Sorts incoming mail and delivers it.
• Maintains filing systems.
• Manages calendars and schedules appointments.
• Performs other related duties as assigned.

Skills

Verbal communication

Written communication

Customer service

Organizational skills

Time management

Tools

Microsoft Office Suite

Job description

Sioli & Associates is a busy AV-rated litigation firm seeking a Legal Office Assistant to join our team in the Miami office in Downtown Dadeland. The ideal candidate must have experience in the legal field and knowledge of legal documents. Must perform various routine clerical duties to support the organization and must possess a friendly and organized approach, excellent communication skills, a positive attitude, and a strong work ethic.

Responsibilities

1. Managing and saving all incoming correspondence
2. Handling billing tasks
3. Serving as a backup for legal assistants and office services as needed
4. Copies, sorts, and files records related to office activities, business transactions, and other matters.
5. Prepares letters, memos, forms, and reports according to written or verbal instructions.
6. Sorts incoming mail and delivers it to the appropriate department or individual; processes outgoing mail.
7. Maintains filing systems either manually or electronically.
8. Manages calendars and schedules appointments.
9. Performs other related duties as assigned.

Qualifications

• Ability to type at least 45 words per minute.
• Ability to lift up to 20 pounds.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.