Corporate Legal Assistant

Beacon Hill; Miami (FL); On-site; USD 55,000 - 90,000; Full time

Benefits offered by this job

Medical, dental & vision plans

Life and AD&D insurance

401(k) with profit sharing

Paid holidays and time off

Job summary

Beacon Hill is seeking a Corporate Legal Assistant in Miami, FL to support lawyers with comprehensive administrative duties. The role requires professional client interaction, precise document handling, and coordination of travel and billing tasks in a fast-paced legal office.

Responsibilities include drafting and editing documents, maintaining filing and billing processes, and ensuring compliance with client billing guidelines while protecting confidentiality and data integrity.

Qualifications

• Proficiency in core legal administrative functions and advanced technical and communications skills.
• Ability to thrive in a fast-paced environment with multiple competing tasks and demands.
• Excellent proofreading and drafting abilities; strong grammar and punctuation.

Responsibilities

• Communicate effectively with clients, lawyers, and staff via email, phone, and in person; route calls and greet clients.
• Draft, format, edit, proofread, and manage Word documents, Excel sheets, and PowerPoint presentations.
• Schedule domestic travel and manage bookings for flights, hotels, and car rentals.

Skills

Microsoft Office Suite

Attention to detail

Communication skills

Independent work

Professionalism

Tools

Document management systems

Electronic signature software

Job description

Corporate Legal Assistant (1476298) Miami, Florida

A global law firm seeks a Corporate Legal Assistant for their Miami office.

Key Responsibilities And Essential Job Functions

• Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone, and in person; answer telephone, providing responses to routine questions from clients and staff members, and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients.
• Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional.
• Schedule domestic and foreign travel through Firm travel system, including flights, hotels, and/or car rentals.
• Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.
• Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure completed forms are prepared and submitted properly.
• Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices.
• Open, prioritize, and distribute mail (both paper and electronic), coordinate mailings, deliveries, copying, scanning, and printing, when appropriate.
• Enter and manage work requests from lawyers in the Firm’s workflow tool and complete according to provided deadline(s).
• Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments, including office services, the IT Help Desk, document services, accounting, billing, and records.
• Perform all file maintenance, including saving documents to the document management system.
• Assist lawyers with time entry, billing, and collection, as needed.
• Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner. Produce a high volume of work assignments in an accurate and timely manner.
• Perform clerical duties for non-legal departments, as needed.
• Special projects and duties as assigned.

Required Skills

• Advanced knowledge of Microsoft Office Suite and Adobe.
• Experience with document management systems.
• Experience with electronic signature software programs.
• Proficiency in core legal administrative assistant functions and advanced technical and communications skills.
• Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
• Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings.
• Ability to take direction and work independently with little supervision.
• Ability to effectively work well with others.
• Effective and professional interpersonal and communication skills.
• Ability to write clearly and professionally, with excellent proofing skills.
• Strong work ethic with ability and commitment to maintain confidentiality.

Required Qualifications & Education

• 10+years of experience supporting lawyers and paralegals with administrative or client-related tasks preferred.

Benefits: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.