Legal Administrative Assistant

Venable LLP; Los Angeles (CA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with profit share

Paid time off

Tuition reimbursement

Job summary

Venable LLP in Los Angeles seeks a Legal Administrative Assistant to provide comprehensive administrative support to assigned legal staff. The role emphasizes maintaining confidential client documents, scheduling, and coordination with multiple departments.

The ideal candidate has at least 2 years of experience in a law firm, proficiency with eFiling, Pacer, and court ECF accounts, and advanced MS Word skills for redlining, TOA/TOC, and hyperlinks.

Qualifications

• Minimum 2 years of legal firm or professional services experience, with litigation exposure.
• Knowledge of eFiling in all court systems; experience with Pacer and court ECF accounts.
• Advanced MS Word including redlining, TOA and TOC creation/manipulation, and embedded hyperlinks.
• Intermediate to advanced MS Office Suite; ability to use Adobe, DocuSign, PDF tools, and related platforms.
• Proficiency with document management systems.
• Strong communication skills with staff, management, attorneys, and clients; maintain confidentiality.
• Ability to follow instructions with courtesy and tact.

Responsibilities

• Prioritizing assignments and preparing sensitive and detailed correspondence.
• Preparing witness and trial binders, deposition materials, and filing exhibits; manage court notifications via Pacer/ECF.
• Interacting professionally with other departments and external contacts.
• Scheduling appointments, travel, meetings, and maintaining calendars.
• Organizing and maintaining client files; preserve original document integrity.
• Maintain confidentiality and professionalism; foster positive rapport with all contacts.

Skills

Pacer/eFiling

Advanced MS Word

Document management

Communication skills

Confidentiality

Litigation knowledge

Attention to detail

MS Office

Travel coordination

Tools

Adobe

DocuSign

PDF Essentials

Dropbox

ERoom

Best Authority

Job description

You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That’s why we’re looking for a Legal Administrative Assistant to provide comprehensive administrative support to assigned legal staff.

The ideal candidate will be responsible for…

• Prioritizing assignments and preparing often sensitive and detailed correspondence


• Preparing witness and trial binders, deposition preparation and logistics, receiving electronic filing notifications from courts for cases via Pacer accounts and court ECF accounts, and preparing exhibits for filings


• Interacting professionally with members of other departments and varied external contacts


• Scheduling appointments, making travel and/or meeting arrangements and maintaining business calendars as instructed


• Effectively establishing and maintaining well organized files, while managing the integrity of original client documents


• Maintaining confidentiality, assuring work product is accurate and presented professionally and making efforts to foster a positive rapport with all internal and external contacts

The successful candidate will demonstrate…

• A minimum of 2 years experience within a law firm and/or professional services environment; experience working within a litigation practice required


• Knowledge of eFiling in all court systems; experience using Pacer accounts and court ECF accounts


• Advanced use of MS Word (including redlining, comparing documents, advanced formatting, TOA and TOC creation and manipulation, and embedded hyperlinks)


• Intermediate to advanced level skills using MS Office Suite; strong computer aptitude to use other programs (including Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.)


• Proficiency in the use of document management systems


• Ability to efficiently proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical errors and sentence structure


• High level of communication skills requiring social sensitivity and willingness to gain extensive knowledge of department procedures in order to communicate effectively with staff, management, attorneys, and clients


• Ability to follow and convey instructions effectively with a high degree of courtesy and tact

Pay Range for Candidates in Los Angeles: $90,000- $120,000 per year

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Additional compensation may include discretionary bonuses and overtime, if eligible. Overtime wages earned will be paid in compliance with applicable law.

Committing your time and talent is no small matter—at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees’ well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable’s benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm’s benefit offerings upon hire.

Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.

Pursuant to the Los Angeles County Fair Chance Ordinance for Employers, we will consider for employment qualified applicants with arrest records.