Legal Administrative Assistant - Commercial Litigation

Venable; Irvine (CA); In loco; USD 95.000 - 120.000; Tempo pieno

Descrizione del lavoro

Venable seeks a Legal Administrative Assistant to provide comprehensive administrative support to assigned legal staff in Irvine, CA. The role includes preparing filings, managing calendars, coordinating travel, and maintaining organized client files.

Ideal candidates have at least 2 years in a law firm or professional services environment with experience in litigation, eFiling, and MS Word advanced features.

Competenze

• Minimum two years in a law firm or professional services environment; litigation experience required.
• Knowledge of eFiling in all court systems; experience with Pacer and court ECF accounts.
• Advanced MS Word features and formatting; ability to learn other apps quickly.

Mansioni

• Prioritize assignments and prepare sensitive correspondence.
• Prepare witness/ deposition binders, manage filings and exhibits.
• Schedule travel, manage calendars, coordinate office tasks.
• Maintain organized files and handle confidential client documents.
• Provide general office coordination for the Irvine office.

Conoscenze

eFiling knowledge

Pacer & ECF

Advanced MS Word

MS Office Suite

Document management systems

Proofreading/editing

Communication skills

Confidentiality

Multitasking

Time management

Formazione

Two years in law firm or professional services

Strumenti

WorkSite/FileSite

Adobe

DocuSign

DropBox

Descrizione del lavoro

You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That’s why we’re looking for aLegal Administrative Assistant to provide comprehensive administrative support to assigned legal staff.

The ideal candidate will be responsible for…

• Prioritizing assignments and preparing often sensitive and detailed correspondence
• Preparing witness and trial binders, deposition preparation and logistics, receiving electronic filing notifications from courts for cases via Pacer accounts and court ECF accounts, and preparing exhibits for filings
• Interacting professionally with members of other departments and varied external contacts
• Scheduling appointments, making travel and/or meeting arrangements and maintaining business calendars as instructed
• Effectively establishing and maintaining well organized files, while managing the integrity of original client documents
• Providing general office coordination support for the Irvine office, including maintaining inventory and tidiness of common areas (such as the kitchen, conference rooms, and supply closets), answering the door, and greeting guests and visitors, handling incoming and outgoing mailings and deliveries, and assisting with printing, scanning, copying, and other basic office support tasks as needed
• Maintaining confidentiality, assuring work product is accurate and presented professionally and making efforts to foster a positive rapport with all internal and external contacts

The successful candidate will demonstrate…

• A minimum of 2 years experience within a law firm and/or professional services environment; experience working within a litigation practice required
• Knowledge of eFiling in all court systems; experience using Pacer accounts and court ECF accounts
• Advanced use of MS Word (including redlining, comparing documents, advanced formatting, TOA and TOC creation and manipulation, and embedded hyperlinks)
• Intermediate to advanced level skills using MS Office Suite; strong computer aptitude to use other programs (including Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.)
• Proficiency in the use of document management systems
• Ability to efficiently proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical errors and sentence structure
• High level of communication skills requiring social sensitivity and willingness to gain extensive knowledge of department procedures in order to communicate effectively with staff, management, attorneys, and clients
• A willingness to pitch in on general office upkeep and guest services as part of supporting a smooth-running Orange County office
• Ability to follow and convey instructions effectively with a high degree of courtesy and tact

Pay Range for Candidates in Orange County, CA:$95,000- $120,000 per year

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Additional compensation may include discretionary bonuses and overtime, if eligible. Overtime wages earned will be paid in compliance with applicable law.

Committing your time and talent is no small matter—at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees’ well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable’s benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm’s benefit offerings upon hire.

Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.

Pursuant to the California Fair Chance Ordinance for Employers, we will consider for employment qualified applicants with arrest records.

Skill and Experience Requirements

• Minimum of two years prior relevant work experience, including prior experience working within a Litigation practice group is required.
• Knowledge of eFiling in all court systems.
• Experience using Pacer accounts and court ECF accounts.
• Advanced use of MS Word (including redlining, comparing documents, advanced formatting, TOA and TOC creation and manipulation, and embedded hyperlinks) as well as an ability to quickly learn other applications as necessary.
• Intermediate to advanced level skills using MS Office Suite, in addition to strong computer aptitude in order to use various features of multiple software programs (including Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.).
• Proficiency in the use of document management systems (WorkSite/FileSite preferred).
• Ability to efficiently read and write in order to proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical (spelling and grammar) errors, and sentence structure; meticulous attention to detail is essential.
• Ability to draft routine correspondence, perform non-complex arithmetic calculations, and organize and maintain record keeping and filing systems.
• Ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription.
• Exceptional interpersonal and communication skills necessary to convey to and obtain information from various levels of internal and external clients.
• Must be a pro-active forward thinker, willing to work and think with independence, handle confidential information with discretion, and accept responsibility for producing work that is consistently complete, timely, effective and accurate.
• Ability to organize and prioritize numerous tasks and complete them under time constraints
• Excellent organization and problem solving skill.
• Ability to follow and convey instructions effectively with a high degree of courtesy and tact, including the ability to independently initiate follow-up.
• Good multi-tasking and time management skills.
• Ability to work for more than one person and prioritize assignments appropriately.

Physical Requirements

• Work is mainly sedentary

Other Requirements

• Ability to work overtime, when needed.