Litigation Docketing Senior Analyst

Venable LLP; Chicago (IL); On-site; USD 118,000 - 125,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401(k) with profit sharing

Paid time off

Firm holidays

Wellness programs

Tuition reimbursement

Flexible spending accounts

Job summary

Venable LLP in Chicago is seeking a Litigation Docketing Senior Analyst to provide comprehensive calendaring services across the firm, overseeing processes and QA to minimize missed deadlines. The role requires strong litigation docketing expertise and the ability to lead projects in a fast-paced environment.

The ideal candidate will have extensive knowledge of litigation rules, calendar software experience, and the capacity to train colleagues while maintaining high accuracy in deadlines and

Qualifications

• Minimum four years in a managing docketing context with litigation processing knowledge.
• Extensive knowledge of litigation processes, court rules and procedures.
• Subject matter expert for computing deadlines across state, federal and appellate courts.
• Experience with rules-based calendaring software preferred.
• Strong ability to research, analyze and summarize issues in writing.
• Ability to work independently in a high-volume, fast-paced environment.

Responsibilities

• Independently calendar firm litigation, bankruptcy and agency matters and deadlines.
• Ensure compliance with calendaring procedures and department processes.
• Maintain deadlines, events and docket entries with consistent quality.
• Research agency, court and judges' rules and interpret those rules for attorneys.
• Respond to calendar-related requests from attorneys and staff.
• Create, review and distribute calendar and case update reports.
• Prepare data analyses and perform QA on team members' work.
• Assist in training programs on docketing systems and policies.
• Coordinate projects and lead department initiatives when needed.

Skills

Litigation calendaring

Quality assurance

Legal research

Data reporting

MS Word / Excel / Outlook

Adobe PDF Creator

Deadline computation

Tools

Calendaring software

MS Access

PDF creation tool

Job description

You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That’s why we’re looking for a Litigation Docketing Senior Analyst to provide comprehensive litigation calendaring services to all assigned regional offices and the firm in general, including overseeing calendaring processes and quality assurance for all matters handled by attorneys in in their regional office(s), adhering to calendaring procedures and processes for these matters and facilitating firm compliance with calendaring policies and protocols to minimize the risk of missed deadlines.

The ideal candidate will be responsible for ...

• Independently calendaring firm litigation, bankruptcy and agency matters and all related deadlines and scheduled events
• Ensuring compliance with all calendaring procedures, best practices and department processes for all matters calendared and worked on
• Maintaining deadlines, events, and docket entries; consistency in following all best practices, procedures, and protocols
• Conducting research on agency, court and judges' rules and assisting attorneys and paralegals with interpretation of those rules
• Responding to requests from attorneys, legal administrative assistants, and paralegals regarding calendared events and deadlines, court procedures, rules and filing processes
• Creating, reviewing, and distributing calendar and case update reports
• Compiling and preparing analysis of data for miscellaneous requests and reports, as needed; performing quality assurance and quality checks on other team members' work, as needed
• Assisting manager in conducting ongoing effective firm training programs and presentations on docketing systems, policies and protocols to attorneys, paralegals, and legal administrative assistants
• Assuming lead staff role within the department for coordinating projects and maintaining efficient workflow; assisting with the completion of any department projects, assuming a project lead role, when necessary

The successful candidate will demonstrate ...

• A minimum of four years of experience working in a Managing Clerk, Managing Attorney Department, and/or Litigation Docketing Department (experience should include substantial knowledge of litigation processes, court rules, and procedures and considerable experience computing deadlines in state, federal and appellate courts, including state and federal agencies across the country)
• Extensive knowledge and expertise in litigation processes, court rules and procedures
• Subject matter expert for computing deadlines for state, federal and appellate courts and in various agencies across the country
• Experience with rules-based calendaring software, preferred
• High level of skill in their ability to research, analyze and summarize issues in writing; must possess key critical thinking skills to support analysis and summary of findings with an unwavering commitment to quality of work
• High level of skill in their ability to define problems, collect data, establish facts, draw valid conclusions and make sound judgments
• Ability to work independently and strategically in a high volume, fast-paced environment and sort priorities with minimum level of supervision while still meeting deadlines and business objectives
• Service-oriented and able to work collaboratively with attorneys, staff and other members of the Litigation Docketing Department
• Excellent skills/knowledge of MS Word, Excel, and Outlook as well as Adobe PDF Creator (or equivalent); experience with MS Access (or similar DB software)

Pay Range for Candidates in Chicago, IL:

$118,000 - $125,000 per year

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based based on individual candidate qualifications and location. Overtime wages earned will be paid in compliance with applicable law.

Committing your time and talent is no small matter - at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees' well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable's benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm's benefit offerings upon hire.

Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.

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