Legal Administrative Assistant

The Planet Group; Edwardsville (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

The Planet Group in Edwardsville, IL is seeking an experienced Legal Administrative Assistant to provide comprehensive support to attorneys and paralegals. You will format legal documents, file with courts (including e-filing), proofread for accuracy, and manage calendars and travel arrangements for senior leaders.

Responsibilities include coordinating mediations and court appearances, handling confidential information, reviewing vendor invoices, and supporting special projects.

Qualifications

• 2+ years of Legal Administrative Assistant experience.
• Experience supporting attorneys/paralegals in a professional setting.

Responsibilities

• Provide administrative and secretarial support to assigned attorneys/paralegals.
• Format briefs, pleadings, and correspondence, producing Table of Contents, Table of Authorities and other legal documents.
• Prepare shells for attorneys in the preparation for all motions, discovery, and trial documents.
• File legal documents with state and federal courts (e-filing knowledge is a must).
• Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
• Update and maintain client files in a timely manner.
• Maintain attorney and senior leadership calendars through Outlook, including scheduling appointments and arranging travel.
• Coordinate mediations, court appearances, conferences, speaking engagements, client events and leadership meetings.
• Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detail-oriented.
• Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
• Assist in the timely submission of conflict checks.
• Prepare for trial as needed by assisting paralegals and attorneys.
• Prepare agendas, presentation materials, proposals, correspondence, reports, and marketing materials.
• Handle confidential client, attorney, and firm information with a high degree of discretion.
• Support client relations, sponsorships, and professional memberships.
• Assist with special projects, strategic initiatives and other operational priorities as assigned.

Skills

Administrative support

Calendar management

Travel coordination

Legal document formatting

E-filing knowledge

Proofreading

Attention to detail

Vendor invoice review

Discretion with confidential info

Client relations

Tools

Outlook

Job description

2+ years Legal Administrative Assistant experience

Essential Duties and Responsibilities:

Provide administrative and secretarial support to assigned attorneys/paralegals.

Format briefs, pleadings, and correspondence, producing Table of Contents, Table of Authorities and other legal documents.

Prepare shells for attorneys in the preparation for all motions, discovery, and trial documents.

File legal documents with state and federal courts (e-filing knowledge is a must).

Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.

Update and maintain client files in a timely manner.

Maintain attorney and senior leadership calendars through Outlook, including scheduling appointments and arranging travel.

Coordinate mediations, court appearances, conferences, speaking engagements, client events and leadership meetings.

Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detail-oriented.

Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.

Assist in the timely submission of conflict checks.

Prepare for trial as needed by assisting paralegals and attorneys.

Prepare agendas, presentation materials, proposals, correspondence, reports, and marketing materials.

Handle confidential client, attorney, and firm information with a high degree of discretion.

Support client relations, sponsorships, and professional memberships.

Assist with special projects, strategic initiatives and other operational priorities as assigned.