Legal Administrative Assistant

Planet Group; Edwardsville (IL); On-site; USD 25,000 - 30,000; Full time

Job summary

Planet Group is seeking a Legal Administrative Assistant for an on-site assignment in Edwardsville, IL. The role supports attorneys and paralegals with document formatting, e-filing, calendar management, and coordination of mediations and meetings. Duration is 3+ months with possibility to extend.

Must have at least 2 years of LAA experience, including court filing and document preparation. Defense or complex litigation exposure is a plus.

Qualifications

• Minimum 2+ years of Legal Administrative Assistant experience.
• Experience supporting attorneys or paralegals is required.

Responsibilities

• Provide administrative and secretarial support to assigned attorneys/paralegals.
• Format briefs, pleadings, and correspondence with TOC and authorities.
• Prepare shells for motions, discovery, and trial documents.
• File legal documents with state and federal courts (e-filing required).
• Proofread documents for accuracy before filing or distribution.
• Maintain client files and attorney/senior leadership calendars in Outlook.

Skills

Legal administrative support

Outlook calendar management

E-filing

Attention to detail

Tools

Microsoft Office

Adobe Acrobat

Job description

Headstart...Admin....Temp

Assigned Recruiter- Kristen

Client Job Title: Legal Administrative Assistant

Assignment is from 11/9/26-2/26/27

Hours: 9-5...35/week ( get an hour for lunch each day)

Interview Process: likely 1 conversation

Duration: 3+ month- could go t2p

Background Check: AFHR standard

Legal Administrative Assistant

Contract: 3+ months

On site- Edwardsville, IL

Target pay range: $18-$22/hr

Must Haves:

• 2+ years Legal Administrative Assistant experience

Pluses:

• Defense experience
• Complex Litigation experience
• Asbestos Litigation experience

Essential Duties and Responsibilities:

• Provide administrative and secretarial support to assigned attorneys/paralegals.
• Format briefs, pleadings, and correspondence, producing Table of Contents, Table of Authorities and other legal documents.
• Prepare shells for attorneys in the preparation for all motions, discovery, and trial documents.
• File legal documents with state and federal courts (e-filing knowledge is a must).
• Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
• Update and maintain client files in a timely manner.
• Maintain attorney and senior leadership calendars through Outlook, including scheduling appointments and arranging travel.
• Coordinate mediations, court appearances, conferences, speaking engagements, client events and leadership meetings.
• Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detail-oriented.
• Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
• Assist in the timely submission of conflict checks.
• Prepare for trial as needed by assisting paralegals and attorneys.
• Prepare agendas, presentation materials, proposals, correspondence, reports, and marketing materials.
• Handle confidential client, attorney, and firm information with a high degree of discretion.
• Support client relations, sponsorships, and professional memberships.
• Assist with special projects, strategic initiatives and other operational priorities as assigned.

#LI-KJ1
#AFHR