Legal Administrative Assistant

Danbury; Danbury (CT); On-site; USD 65,000; Full time

Job summary

The City of Danbury is seeking a Legal Administrative Assistant responsible for supporting the Corporation Counsel Office. This full-time position involves managing legal documents, files, and administrative duties in a municipal law setting. Ideal candidates possess strong organizational skills and a background in legal administration.

Qualifications

• Education: Associates Degree or Paralegal Certificate AND 1 year experience, OR High School Diploma AND 4 years experience.
• Knowledge of MS Office and legal processes required.
• Ability to handle confidential information.

Responsibilities

• Prepares legal documents and performs research on land records.
• Manages files, correspondence, and office databases.
• Assists with the preparation of contracts and office management.

Skills

Knowledge of legal terminology and processes

Knowledge of MS Office

Knowledge of electronic filing systems

Superior time-management skills

Superior organizational skills

Analysis and problem-solving abilities

Ability to maintain confidentiality

Professionalism

Education

Associates Degree or Paralegal Certificate

High School Diploma

Job description

3 days ago Be among the first 25 applicants

Description

The City of Danbury is announcing an Open Competitive Exam for the position of Legal Administrative Assistant

Summary

Reporting to the Deputy Corporation Counsel and the Paralegal/Law Office Manager, the Legal Administrative Assistant performs confidential administrative duties and provides legal clerical support for the City of Danbury Corporation Counsel Office.

Salary: $65,000.00 Annually

Location : City of Danbury, CT

Job Type: Full Time Position

Job Number: 00498

Department: CORPORATION COUNSEL

Opening Date: 06/16/2025

Closing Date: 7/7/2025 11:59 PM Eastern

Description

The City of Danbury is announcing an Open Competitive Exam for the position of Legal Administrative Assistant

Summary

Reporting to the Deputy Corporation Counsel and the Paralegal/Law Office Manager, the Legal Administrative Assistant performs confidential administrative duties and provides legal clerical support for the City of Danbury Corporation Counsel Office.

Duties And Responsibilities

• Assists with preparation of deeds, leases, easements, releases and other legal documents, and opinion letters; conducts searches of land records to check title and/or obtain legal documents and maps.
• Responsible for researching and preparing materials for the Paralegal/Law Office Manager. Assembles and summarizes information from files, documents, and other available resources.
• Assists with management of files, correspondence, database records and other documents for the office.
• Arranges meetings, screens calls, answers inquiries; transmits privileged legal and other information among staff and authorized persons.
• Assists Paralegal/Law Office Manager with preparation of contract documents.
• Organizes files and assists Paralegal/Law Office Manager with office management software.
• Performs related work as required by Paralegal/Law Office Manager
  
  

Minimum Qualifications and Requirements

Education and Experience

• Associates Degree OR Paralegal Certificate AND 1 year of administrative work experience in a law office or municipal office setting
  
  

OR

• High School Diploma AND 4 years of administrative work experience in a law office or municipal office setting
  
  

Knowledge, Skills And Abilities

• Knowledge of legal terminology and processes
• Knowledge of MS Office (Office, Excel and PowerPoint)
• Knowledge of electronic filing systems
• Superior time-management skills
• Superior organizational skills, with the ability to multitask and effectively prioritize and meet deadlines
• Ability to work independently and with direct supervision by the Paralegal/Law Office Manager. Skills include: analysis and problem-solving abilities as needed and an ability to work as a team with attorneys and independently.
• Ability to work with highly sensitive information and maintain a high level of confidentiality
• Must display a high level of professionalism and calm demeanor
• Ability to interact positively and with, tact, diplomacy, and a positive can-do attitude with all individuals Familiarity with Westlaw or LexisNexis familiarity
  
  

Physical Requirements

This is primarily an office job that may require periods of lengthy sitting, standing, and monitoring computers. Routine handling of documents and files, ability to lift/maneuver file boxes and ability to access various filing cabinets and file rooms/vaults.

Application Information

Application Submission

Applications must be submitted online atQualified applicants must submit an application no later than 11:59 pm, Monday, July7th, 2025. EEO/M/F/D/V

ImportantNote: Paper applications will not be accepted.

The application must be completed in its entirety. Omissions, false, misleading or inaccurate information will result in rejection of the application.

It is recommended that applicants do not wait until the last day to submit the application. Applications should be completed as soon as possible after publication of the announcement for examination.

Please contact the Human Resources/Civil Service Department at [phone] or if you need assistance or if you have any general

questions.

• Application Review The Civil Service Commission is responsible for reviewing the applications to determine if they are complete and meet the minimum requirements for the position. The Commission will review all the applications for the position during their bi-weekly meetings following the closing date of the position.
  
  

If an application is accepted by the Civil Service Commission, then the applicant will be notified in writing and will be informed of the next step in the process. If the Commission does not accept an application, the applicant will also be notified in writing.

• Testing
  
  

Once An Application Is Accepted By The Civil Service Commission, The Applicant Will Be Notified In Writing Of The Next Steps In The Testing Process. Each Test Phase Must Be Passed In Order To Continue To The Next Level Of The Selection Process. The Examination For This Position Will Consist Of The Following Parts

PARTS WEIGHT

WRITTEN EXAM 100%

It is the applicant's responsibility to adhere to the City's testing schedule. Unless otherwise stated, there will be no make-up examinations or alternative examination dates.

If an applicant fails the test, the applicant will be immediately eliminated from consideration for this hiring process.

Oral Test Date: *week of July 14th, 2025

Test Time: To be Determined

Test Location: To be Determined

• Exam date may be subject to change
  
  

Unless otherwise notified, applicants are not permitted to bring and/or use calculators, electronic devices, books or other reference materials during the examinations).

Reasonable Accommodations In The Testing Process

All requests for reasonable accommodations in the testing process along with medical documentation establishing the need for the accommodation must be submitted to the City of Danbury Human Resources Department no later than the closing date of applications.

• The Eligibility List
  
  

A passing average score of "70" on the above test will place an applicant on the Eligibility List in rank order. The rank on this list is established according to the scores on the exam(s) indicated above plus any additional applicable seniority points awarded. The resulting list is then certified by the Civil Service Commission and will be used to fill vacancies as they occur, as per Civil Service Rules.

If the list is not exhausted, it remains in effect for one year. However, the Commission can decide to extend an eligibility list for one additional year.

Participation in the testing and recruitment process and/or placement on an eligibility list does not guarantee a continuance in the remainder of the hiring process nor does it imply or constitute an offer of employment.

• Additional Testing Requirements
  
  

Once the eligibility list is certified, depending on the number of vacancies, candidates with the highest ranking on the list will be interviewed by a panel of City Officials. As future positions become available, applicants are interviewed from this list based on their ranking for as long as the list is active.

NON-UNION

01

Do you possess a High School Diploma and four (4) years of administrative work experience in a law office or municipal office setting?

• Yes
• No
  
  

02

If yes, please explain. If no, please indicate n/a

03

Do you posses Paralegal Certificate and one (1) year of administrative work experience in a law office or municipal office setting?

• Yes
• No
  
  

04

If yes, please explain. If no, please indicate n/a

05

Do you possess an Associates Degree and one (1 ) year of administrative work experience in a law office or municipal office setting?

• Yes
• No
  
  

06

If yes, please explain. If no, please indicate n/a

Required Question

Required

Preferred

Job Industries

• Legal

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Government Administration

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