Administrative Assistant and Logistics Coordinator - Latin America

Waku; New York (NY); Remote; USD 50,000 - 70,000; Full time

Job summary

Waku, a dynamic beverage company based in NYC, seeks an Administrative Assistant & Logistics Coordinator to manage essential back-office functions. This fully remote position involves handling invoices, coordinating shipments, and supporting daily operations. Ideal candidates are organized, proactive problem solvers with experience in administrative tasks and logistics.

Benefits

Work remotely with a growing U.S.-based company

Collaborate with a dynamic and passionate team

Opportunity to grow and take on new responsibilities

Qualifications

• 2–3 years of relevant administrative and logistics experience.
• 100% fluent in both written and spoken English.
• Strong proficiency in Google Sheets (formulas, spreadsheets, and reports).

Responsibilities

• Manage Accounts Receivable and Accounts Payable, including invoice handling.
• Coordinate freight shipments with warehouse and logistics partners.
• Assist with various administrative projects and tasks.
• Proactively identify and resolve operational issues.

Skills

Proactive problem-solving

Organizational skills

Time-management skills

Attention to detail

Fluency in English

Experience with Google Sheets

Job description

Administrative Assistant and Logistics Coordinator - Latin America

Administrative Assistant and Logistics Coordinator - Latin America

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Head of Field Marketing & Chief of Staff

Administrative Assistant & Logistics Coordinator

Location: Remote - Latin America

Company: Waku Inc. (NYC-based beverage company)

Employment Type: Full-Time (40 hours/week)

About Waku:

Waku is a fast-growing beverage company based in New York City, offering a new generation of prebiotic teas. We’re passionate about delivering a healthy, high-quality product to customers across the U.S. and building a small, dynamic, and dedicated team that supports our mission.

Position Overview:

We are looking for a highly organized and proactive Administrative Assistant & Logistics Coordinator to join our team. This role will focus on supporting our team with administrative tasks, invoice management, logistics coordination, and general back-office support. Handle day-to-day admin tasks that help keep Waku running smoothly behind the scenes. The role is fully remote.

Key Responsibilities:

• Manage Accounts Receivable (AR) and Accounts Payable (AP), including invoice entry, payment tracking, and reconciliations.
• Handle administrative tasks such as data entry, maintaining files, vendor communication, and documentation.
• Coordinate freight shipments with our warehouse and logistics partners.
• Track and monitor incoming and outgoing shipments to ensure timely delivery.
• Collaborate closely with the team to ensure smooth daily operations.
• Work with Google Sheets daily, updating, maintaining, and organizing reports.
• Assist with other administrative projects and tasks as assigned.
• Proactively identify and resolve issues, ensuring operational efficiency.
• Jump in to help solve problems as they come up (we’re a startup — flexibility is key!).

Requirements:

• 2–3 years of relevant administrative and logistics experience.
• 100% fluent in both written and spoken English.
• Strong proficiency in Google Sheets (formulas, spreadsheets, and reports).
• Excellent organizational,time-management skills and strong attention to detail.
• Proactive, problem-solving mindset with the ability to work independently.
• Reliable internet connection and remote working environment.

Why Join Waku?

• Work remotely with a growing U.S.-based company.
• Collaborate with a dynamic and passionate team.
• Gain valuable experience in the CPG industry.
• Opportunity to grow and take on new responsibilities.

To Apply:

Please send your resume to [e-mail]

We look forward to hearing from you!

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Food and Beverage Services

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