Legal Administrative Assistant – 3-5 Yrs Experience – Civil Defense Litigation - Melvile, NY

Internal Revenue Service; Melville (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

A prominent law firm seeks a full-time Legal Administrative Assistant to join its Melville, NY office. The role requires 3-5 years of civil defense litigation experience, strong organization and communication skills, proficiency in Microsoft Office, and the ability to effectively manage multiple tasks in a fast-paced environment. A competitive salary and comprehensive benefits package are offered.

Benefits

Competitive salary

Excellent benefits package

Qualifications

• At least 3 years of defense litigation experience required.
• Ability to manage a heavy workload in a fast-paced environment.
• Effective communication with clients and co-workers is essential.

Responsibilities

• Perform secretarial and clerical duties.
• Transcribe dictation and prepare legal documents.
• Manage scheduling and travel arrangements for attorneys.

Skills

Organization skills

Typing skills

Communication

Multitasking

Tools

Microsoft Office Suite

BigHand

Job description

The law firm of Marshall Dennehey seeks a full-time Legal Administrative Assistant with 3-5 years of civil defense litigation experience to join its Melville, NY office.

Description:

• Perform secretarial and clerical duties
• Open mail for attorney and log time on time sheet as necessary
• Enter attorney time sheets into computer on a daily basis
• Answer telephone, giving non-legal information when possible, refer call to attorney and take messages
• Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required
• Maintain files, assisting with filing or request file clerk assistance from office manager/floor supervisor when necessary
• Responsible for scheduling depositions and various other meetings and appointments
• In emergency may have to deliver or collect documents for attorney at courthouse, other law offices, etc.
• Make travel arrangements and hotel reservations for attorney
• Maintain attorney diary system
• Perform additional duties as required

Minimum Requirements:

• Must have at least 3 years of defense litigation experience.
• Must be proficient in Microsoft Office Suite
• Must be able to manage a heavy workload in a fast-paced environment
• Must be able to communicate with clients and co-workers effectively and efficiently

Candidates must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment

Salary range: $60,000 - $70,000

The posted salary range for this position is based on several legitimate, non-discriminatory factors set by the Firm. Marshall Dennehey is committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, or local pay equity laws.

Marshall Dennehey is not accepting unsolicited resumes from search firms for this position.

Firm offers a sound future, competitive salary, and an excellent benefits package.

Qualified candidates should submit cover letter, resume and salary requirement for consideration.

We are an Equal Opportunity Employer AA/M/F/D/V

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