Legal Administrative Assistant

NextStep Recruiting; Dallas (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

NextStep Recruiting, partnering with a premier international law firm, seeks a Finance/Transactional Legal Administrative Assistant for its Dallas office to support multiple attorneys and handle sophisticated transactional matters.

The successful candidate will manage calendars, billing and expenses, document preparation, electronic files, and closing materials, with strong attention to detail and the ability to juggle priorities with minimal supervision.

Qualifications

• Three or more years of legal administrative experience in a mid-sized or large law firm
• Experience supporting multiple attorneys
• Advanced Microsoft Office and Adobe skills
• Experience with legal billing, expenses, time entry, document preparation, and file management
• Excellent proofreading, organization, communication, and client-service skills

Responsibilities

• Manage attorney calendars
• Billing and expense processing
• Handle client and matter requests
• Document preparation and electronic file management
• Closing materials preparation

Skills

Legal administrative experience

Calendar management

Advanced MS Office

Adobe software

Billing and time entry

Education

College coursework or equivalent professional experience

Tools

NetDocuments

InterAction

Chrome River

Emburse

Intapp

Job description

NextStep Recruiting is partnering with a highly regarded international law firm to identify a Finance/Transactional Legal Administrative Assistant for its Dallas office. This direct-hire opportunity will support multiple attorneys and provide comprehensive administrative assistance across sophisticated transactional matters.

The successful candidate will manage attorney calendars, billing and expense processes, client and matter requests, document preparation, electronic files, correspondence, and closing materials. This position requires excellent attention to detail, strong technical skills, and the ability to manage multiple priorities with minimal supervision.

Required:

• Three or more years of legal administrative experience in a mid-sized or large law firm
• Previous experience supporting multiple attorneys
• Advanced Microsoft Office and Adobe skills
• Experience with legal billing, expenses, time entry, document preparation, and file management
• Excellent proofreading, organization, communication, and client-service skills

Preferred:

• Finance, transactional, or real estate legal support experience
• Experience with UCC filings, legal research, or closing support
• Experience with NetDocuments, InterAction, Chrome River, Emburse, or Intapp
• Familiarity with new-matter intake and conflict-checking processes
• College coursework or equivalent professional experience

NextStep Recruiting provides equal employment opportunities (EEO) to all employees and applicants regardless of race, color, or applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities.