Legal Administrative Assistant

RecruitPod Global; Washington (District of Columbia); Hybrid; USD 52,000 - 75,000; Full time

Job summary

RecruitPod Global is seeking an experienced Legal Administrative Assistant to support multiple attorneys in a fast-paced law firm environment. Responsibilities include calendar management, document preparation, filings, billing support, conflict checks, travel coordination, correspondence, and general administrative help, with hybrid work possible after training.

The ideal candidate demonstrates meticulous attention to detail, strong communication, and the ability to handle confidential

Qualifications

• Strong legal administrative experience, preferably in a law firm.
• Proficiency with Microsoft Word, Outlook, and Excel.
• Excellent communication, proofreading, and detail orientation.
• Experience supporting multiple attorneys with deadlines.
• Ability to work independently and maintain confidentiality.
• Strong legal document preparation and formatting skills.

Responsibilities

• Manage calendars, meetings, deadlines, and travel for multiple attorneys.
• Prepare, format, proofread, and file legal documents and correspondence.
• Handle electronic court filings and maintain organized case files.
• Assist with new matters, conflict checks, and engagement letters.
• Enter attorney time and assist with monthly client billing.
• Process expenses, reimbursements, and maintain Excel tracking.
• Coordinate meetings, conferences, and attorney travel.
• Prepare presentations, charts, and other documents.
• Maintain confidentiality of client and firm information.
• Provide general administrative and reception support.

Skills

Legal administrative experience

Attention to detail

Independent work

Education

Bachelor's degree preferred

Tools

Microsoft Word

Outlook

Excel

LMS

NetDocuments

Salesforce

Job description

Seeking an experienced Legal Administrative Assistant to support multiple attorneys in a fast-paced law firm environment. Responsibilities include calendar management, legal document preparation, filings, billing/timekeeping support, conflict checks, travel coordination, correspondence, and general administrative support. Hybrid work may be available after training.

Key Responsibilities

• Manage calendars, meetings, deadlines, and travel for multiple attorneys.


• Prepare, format, proofread, and file legal documents, pleadings, and correspondence.


• Handle electronic court filings and maintain organized case files.


• Assist with new matters, conflict checks, and engagement letters.


• Enter attorney time and assist with monthly client billing.


• Process expenses, reimbursements, and maintain Excel tracking.


• Coordinate meetings, conferences, and attorney travel.


• Prepare presentations, charts, tables, and other documents.


• Maintain confidentiality of client and firm information.


• Provide general administrative and occasional reception support.

Required Qualifications

• Strong legal administrative/legal secretary experience, preferably in a law firm.


• Proficiency with Microsoft Word, Outlook, and Excel.


• Excellent communication, proofreading, organization, and attention to detail.


• Experience supporting multiple attorneys and managing competing deadlines.


• Ability to work independently and maintain confidentiality.


• Strong legal document preparation and formatting skills.

Preferred

• 10+ years of law firm experience.


• Experience with LMS, NetDocuments, Salesforce, or similar systems.


• Experience with legal filings, pleadings, Tables of Contents/Authorities, billing, and timekeeping.


• Bachelor's degree preferred; equivalent legal administrative experience considered.