Transactional Legal Assistant (Dallas)

Sheppard; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Sheppard Mullin, Richter & Hampton, an Am Law 50 firm in Dallas, seeks a Practice Specialist I to support the Corporate & Securities/Healthcare Transactions group. You will draft, edit, and proofsread documents, manage filings, and coordinate with attorneys and paralegals in a fast-paced environment.

The role requires strong organizational skills, attention to detail, and the ability to handle multiple projects while meeting deadlines.

Qualifications

• A high school diploma or equivalent is required, plus substantial and relevant work experience. A bachelor’s degree or some college is preferred.
• Proficiency in Windows 11, Microsoft Outlook, Excel, PowerPoint, Adobe Acrobat, Zoom, and Teams, and experience with a document management system.
• Ability to handle multiple projects with changing priorities while working independently in a fast-paced environment.

Responsibilities

• Draft, edit, and proofread legal documents, including agreements, corporate filings, and correspondence.
• Assist with preparation and filing of corporate documents, such as formation documents, resolutions, and annual reports.
• Conduct conflict checks and handle new matters, including engagement letters and client/case documents.
• Work closely with attorneys and paralegals to prepare and file official correspondence to Firm standards.
• Communicate regularly with the team and double-check work before presenting to attorney and filing.
• Must be available to work during core business hours.

Skills

Attention to detail

Time management

Prioritization

Independent work

Communication

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office Suite

Document management system

Windows 11

Zoom

Teams

Adobe Acrobat

Excel

Job description

Sheppard, Mullin, Richter & Hampton, a global Am Law 50 firm, has an immediate opening for a Practice Specialist I in our Dallas office.

Job Summary

Sheppard is hiring an experienced, well-organized Corporate & Securities/Healthcare Transactional Practice Specialist to support attorneys and paralegals in the Firm s Corporate & Securities practice group. This includes assisting with preparing, editing, and proofreading legal documents, organizing complex transactions, calendar and travel management, case management, and billing/expense support. Technical, organizational, and administrative skills are necessary to handle the variety of duties and responsibilities outlined below. The position handles multiple projects, often in a fast-paced, high-pressure environment, requiring prioritization and flexibility. Collaboration with firm personnel at all levels is integral to the role.

Essential Functions

• Draft, edit, and proofread legal documents, including agreements, corporate filings, and correspondence.
• Assist with the preparation and filing of corporate documents, such as formation documents, resolutions, and annual reports in various jurisdictions.
• Conduct conflict checks and handle new matters, including preparing engagement letters and managing client and case documents.
• Work closely with attorneys and paralegals to prepare and file official correspondence using the Firm s standards and procedures.
• Communicate regularly with the team. Double check work product before presenting to attorney for review and again before sending or filing.
• Must be available and able to work during core business hours.

Required Qualifications

• A minimum of 3-5 years of relevant legal experience in a law firm.
• Proficiency in Microsoft Office Suite and the ability to quickly learn new software.
• Ability to handle multiple projects with changing priorities while working independently in a fast-paced environment.
• Ability to work overtime, evenings, and weekends, as needed.
• Possess excellent spelling, grammar, and punctuation skills.
• Strong attention to detail, ability to prioritize tasks, and excellent time management skills to meet deadlines.

Education

A high school diploma or equivalent is required, plus substantial and relevant work experience. A bachelor s degree or some college is preferred.

Computer/Software Knowledge

Must have proficiency in Windows 11, Microsoft Outlook, Excel, PowerPoint, Adobe Acrobat, Zoom, and Teams, and experience working with a document management system. Must be able to quickly learn new skills and systems.

Work Environment

• Working indoors with limited exposure to hazards (only those that customarily come up with working in a high-rise building).
• Indoor office work environment in a cubical or workstation.
• The current Firm policy is hybridworking in the office a minimum of 4 days per week and working from home the rest of the week (subject to change).
• Overtime may be required as the job duties demand.

Sheppard is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity and/or expression, national or ethnic origin, ancestry, citizenship, age, marital status, protected medical condition, physical or mental disability, veteran status, or any other characteristics protected by law.