Legal Administrative Assistant

LHH; Springfield (MO); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Comprehensive Benefits

Job summary

LHH in Missouri is seeking a highly organized Legal Administrative Assistant to support Real Estate and Business Transactions teams in a fast-paced environment. This role emphasizes precision, confidentiality, and exceptional client service while handling calendars, documents, and billing support.

You will collaborate with attorneys and multiple departments, manage conflict checks, travel, expense reports, and help keep matter files and CLE tracking on track, delivering reliable administrative

Qualifications

• Minimum of 1 year of administrative assistant experience required.
• Prior experience in a law firm or legal department preferred.
• Experience supporting Real Estate, Corporate, or Business Transactions attorneys is highly preferred.

Responsibilities

• Provide administrative and secretarial support to multiple attorneys and legal professionals.
• Manage calendars, coordinate meetings, and handle scheduling logistics.
• Prepare, format, proofread, and revise legal and business documents.
• Maintain paper and electronic client files and document management systems.
• Process conflict checks, new matter openings, and related administrative requests.
• Enter attorney time and assist with billing, pre-bill reviews, and invoice preparation.
• Coordinate travel arrangements and prepare detailed itineraries.
• Manage incoming and outgoing communications, including telephone and email correspondence.
• Prepare expense reports, reimbursement requests, and other accounting-related documentation.
• Collaborate closely with accounting, records, and other administrative departments to support client matters.
• Track continuing legal education (CLE) requirements for assigned attorneys.
• Deliver exceptional client service while handling sensitive and confidential information with discretion.

Skills

Microsoft Word

Microsoft Outlook

Microsoft Excel

Organizational skills

Communication skills

Multitasking

Tools

Adobe Acrobat

Document management systems

Job description

Compensation: $60-70k annually + Comprehensive Benefits

A nationally recognized Am Law firm is seeking a highly organized and detail-oriented Legal Administrative Assistant to support attorneys within its Real Estate and Business Transactions practice groups. This position offers the opportunity to work in a collaborative, fast-paced legal environment while providing critical administrative and client service support to a team of attorneys and legal professionals.

The ideal candidate is proactive, professional, and able to manage multiple priorities while maintaining a high degree of accuracy, confidentiality, and responsiveness.

Key Responsibilities

• Provide administrative and secretarial support to multiple attorneys and legal professionals.
• Manage calendars, coordinate meetings, and handle scheduling logistics.
• Prepare, format, proofread, and revise legal and business documents.
• Maintain paper and electronic client files and document management systems.
• Process conflict checks, new matter openings, and related administrative requests.
• Enter attorney time and assist with billing, pre-bill reviews, and invoice preparation.
• Coordinate travel arrangements and prepare detailed itineraries.
• Manage incoming and outgoing communications, including telephone and email correspondence.
• Prepare expense reports, reimbursement requests, and other accounting-related documentation.
• Collaborate closely with accounting, records, and other administrative departments to support client matters.
• Track continuing legal education (CLE) requirements for assigned attorneys.
• Deliver exceptional client service while handling sensitive and confidential information with discretion.

Qualifications

• Minimum of 1 year of administrative assistant experience required.
• Prior experience in a law firm or legal department preferred.
• Experience supporting Real Estate, Corporate, or Business Transactions attorneys is highly preferred.
• Proficiency with Microsoft Office Suite, including Word, Outlook, and Excel.
• Experience with document management systems and Adobe Acrobat is a plus.
• Strong organizational, communication, and multitasking skills.
• Ability to prioritize competing deadlines in a fast-paced professional environment.
• Demonstrated professionalism, discretion, and attention to detail.