Legal Administrative Assistant -

NPAworldwide; City of Syracuse (NY); On-site; USD 50,000 - 60,000; Full time

Job summary

NPAworldwide in Syracuse, NY is seeking an experienced Administrative Assistant to support the Trusts & Estates practice at a large, established law firm. You will handle calendars, client communications, and drafting of legal documents with professionalism.

The ideal candidate has at least two years in admin roles, strong organization, confidentiality, and proficiency with Word, Excel, and PowerPoint. This full-time role offers growth within a supportive, collaborative team.

Qualifications

• Minimum of 2 years of administrative experience, preferably in a professional services or law firm environment.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong written and verbal communication skills.
• Ability to manage competing deadlines and priorities.
• Maintains confidentiality and professional demeanor.

Responsibilities

• Provide administrative support to attorneys within the Trusts & Estates practice.
• Communicate professionally with clients, attorneys, and other professionals by phone, email, and in person.
• Manage attorney calendars, appointments, and important deadlines.
• Draft, revise, proofread, and format legal documents and correspondence.
• Maintain organized electronic and physical files, including scanning, filing, and document management.
• Coordinate multiple assignments while ensuring accuracy and timely completion.
• Provide additional administrative support to attorneys and team members as needed.

Skills

Administrative support

Calendar management

Professional communication

Multitasking

Confidentiality

Typing

Attention to detail

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Syracuse, NY | Full-Time | Established Law Firm

Salary: $50,000$60,000 | Negotiable Based on Experience

We are partnering with a large, well-established law firm in Syracuse, NY, to identify an experienced Administrative Assistant to support its Trusts & Estates practice.

This is an excellent opportunity to join a respected firm known for its collaborative work environment, professionalism, and commitment to its employees and the communities it serves.

The ideal candidate will be highly organized, detail-oriented, and comfortable managing multiple priorities while providing administrative support to several attorneys. Strong communication skills, professionalism, and the ability to work independently are essential.

Key Responsibilities

• Provide administrative support to attorneys within the Trusts & Estates practice.
• Communicate professionally with clients, attorneys, and other professionals by phone, email, and in person.
• Manage attorney calendars, appointments, and important deadlines.
• Draft, revise, proofread, and format legal documents and correspondence.
• Maintain organized electronic and physical files, including scanning, filing, and document management.
• Manage and maintain the firm's Will Vault, including original estate planning documents and related database records.
• Coordinate multiple assignments while ensuring accuracy and timely completion.
• Provide additional administrative support to attorneys and team members as needed.

Qualifications

• Minimum of 2 years of administrative experience, preferably in a professional services or law firm environment.
• Previous Trusts & Estates Experience Preferred But Not Required.
• Exceptional organizational skills and strong attention to detail.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong typing, document preparation, and transcription skills.
• Excellent written and verbal communication skills.
• Ability to prioritize assignments and manage competing deadlines.
• Professional, dependable, and committed to maintaining confidentiality.
• Positive attitude, flexibility, and a collaborative approach to teamwork.
• Willingness to learn new processes and adapt to changing priorities.

Why Consider This Opportunity?

Join a large, established law firm with a strong reputation and multiple practice areas.

Work alongside experienced attorneys in a collaborative, professional environment.

Become part of a team that values quality work, teamwork, and long-term employee relationships.

Gain exposure to a specialized area of law with opportunities to expand your knowledge and skills.

Compensation

Competitive Compensation Based On Experience.

Compensation: $50,000$60,000 annually, negotiable based on qualifications and experience.

Why Is This a Great Opportunity

• Large firm.
• Room for growth.
• Long term client.
• Great reputation

Salary Type : Annual Salary

Salary Min : $ 50000

Salary Max : $ 60000

Currency Type : USD