Trusts & Estates Administrative Specialist

NPAworldwide; City of Syracuse (NY); On-site; USD 50,000 - 60,000; Full time

Job summary

NPAworldwide in Syracuse, NY is seeking an experienced Administrative Assistant to support the Trusts & Estates practice at a large, established law firm. You will handle calendars, client communications, and drafting of legal documents with professionalism.

The ideal candidate has at least two years in admin roles, strong organization, confidentiality, and proficiency with Word, Excel, and PowerPoint. This full-time role offers growth within a supportive, collaborative team.

Qualifications

• Minimum of 2 years of administrative experience, preferably in a professional services or law firm environment.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong written and verbal communication skills.
• Ability to manage competing deadlines and priorities.
• Maintains confidentiality and professional demeanor.

Responsibilities

• Provide administrative support to attorneys within the Trusts & Estates practice.
• Communicate professionally with clients, attorneys, and other professionals by phone, email, and in person.
• Manage attorney calendars, appointments, and important deadlines.
• Draft, revise, proofread, and format legal documents and correspondence.
• Maintain organized electronic and physical files, including scanning, filing, and document management.
• Coordinate multiple assignments while ensuring accuracy and timely completion.
• Provide additional administrative support to attorneys and team members as needed.

Skills

Administrative support

Calendar management

Professional communication

Multitasking

Confidentiality

Typing

Attention to detail

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

NPAworldwide in Syracuse, NY is seeking an experienced Administrative Assistant to support the Trusts & Estates practice at a large, established law firm. You will handle calendars, client communications, and drafting of legal documents with professionalism.

The ideal candidate has at least two years in admin roles, strong organization, confidentiality, and proficiency with Word, Excel, and PowerPoint. This full-time role offers growth within a supportive, collaborative team.