Legal Assistant

NPAworldwide; City of Syracuse (NY); Hybrid; USD 55,000 - 65,000; Full time

Job summary

NPAworldwide is seeking a Legal Assistant/Executive Assistant for its Syracuse, NY team. The role blends traditional legal administrative tasks with executive support, offering exposure to patent and trademark matters and a path to a hybrid schedule after an initial training period.

The position pays a starting salary of $55,000 to $65,000 per year, with potential adjustments for more experienced candidates. It emphasizes organization, discretion, and strong client communication skills.

Qualifications

• One year of law firm experience in a legal assistant role.
• Strong legal administrative skills and an interest in supporting a specialized practice.
• Experience providing executive-level administrative support is highly desirable.
• Excellent organizational, communication, and time-management skills.
• Ability to manage multiple priorities, work independently, and take initiative.
• Strong attention to detail, sound judgment, and a proactive approach to problem-solving.
• Proficiency with Microsoft Office and the ability to learn law practice management systems.
• Professional, collaborative, and service-oriented approach.

Responsibilities

• Assist attorneys with administrative responsibilities.
• Prepare and coordinate engagement letters, correspondence, and other legal documents.
• Open new client matters and maintain accurate client and matter information.
• Process expenses, maintain records, and assist with administrative billing-related activities.
• Organize electronic files, manage documentation, and ensure information is accurate and accessible.
• Coordinate communications with clients, attorneys, and internal departments.
• Help manage deadlines, schedules, and competing priorities.
• Provide calendar management and scheduling for attorneys.
• Coordinate travel arrangements, reservations, and itineraries.
• Assist with meeting coordination and day-to-day administrative needs.
• Anticipate priorities, manage multiple requests, and help attorneys stay organized and efficient.
• Serve as a dependable point of contact while maintaining professionalism and confidentiality.

Skills

Legal experience

Legal administration

Executive support

Time management

Multitasking

Microsoft Office

Tools

Law practice management systems

Microsoft Office

Job description

Job Description Legal Assistant/Executive Assistant - Syracuse, NY

Job Description Legal Assistant/Executive Assistant - Syracuse, NY

Location: Syracuse, NY Salary: $55,000$65,000+ (commensurate with experience) Schedule: Full-Time | 40 Hours per Week | Hybrid Potential

An Exciting Opportunity to Build Your Career!

Are you a detail-oriented Legal Assistant who enjoys a role that offers variety, responsibility, and the opportunity to work closely with legal professionals?

We are partnering with an established law firm seeking a Legal Assistant / Executive Assistant to join its team in Syracuse, NY.

This is a unique opportunity for someone who enjoys a combination of traditional legal administrative responsibilities and hands-on executive support. The position offers exposure in legal assisting along with the opportunity to become an integral part of a busy legal practice.

What Makes This Opportunity Appealing?

Variety in Your Work:

Enjoy a role that combines approximately 50% legal assistant responsibilities with 50% executive administrative support.

Specialized Legal Experience:

Work with attorneys handling patent and trademark matters while expanding your knowledge.

Professional Relationships:

Provide direct, individualized support to attorneys and become a trusted resource in their daily operations.

Hybrid Flexibility:

Following an initial training period and once fully trained, there is potential for a hybrid schedule of three days in the office and two days working remotely.

Competitive Compensation:

Starting salary of $55,000$65,000, with flexibility for candidates bringing stronger.

What You’ll Be Doing

Legal Administrative Support

• Assist attorneys with administrative responsibilities.
• Prepare and coordinate engagement letters, correspondence, and other legal documents.
• Open new client matters and maintain accurate client and matter information.
• Process expenses, maintain records, and assist with administrative billing-related activities.
• Organize electronic files, manage documentation, and ensure information is accurate and accessible.
• Coordinate communications with clients, attorneys, and internal departments.
• Help manage deadlines, schedules, and competing priorities.

Executive & Administrative Support

• Provide personalized administrative assistance to attorneys, including calendar management and scheduling.
• Coordinate travel arrangements, reservations, and itineraries.
• Assist with meeting coordination, correspondence, and day-to-day administrative needs.
• Anticipate priorities, manage multiple requests, and help attorneys stay organized and efficient.
• Serve as a dependable point of contact while maintaining professionalism and confidentiality.

What We’re Looking For

• At least one year of law firm experience in legal assistant
• Strong legal administrative skills and an interest in supporting a specialized practice.
• Experience providing executive-level administrative support is highly desirable.
• Excellent organizational, communication, and time-management skills.
• Ability to manage multiple priorities, work independently, and take initiative.
• Strong attention to detail, sound judgment, and a proactive approach to problem-solving.
• Proficiency with Microsoft Office and the ability to learn legal practice management systems.
• A professional, collaborative, and service-oriented approach.

Compensation & Work Arrangement

• Salary: $55,000$65,000 for candidates with foundational experience; higher compensation may be considered for individuals with more extensive experience
• Location: Syracuse, NY.
• Schedule: Full-time, 40 hours per week.
• Training: On-site for the first 90 days.
• Hybrid Potential: Once fully trained, the position may transition to a schedule of three days in the office and two days remote.

Interested in Learning More?

If you're an organized, resourceful legal professional who enjoys supporting attorneys, managing details, and being involved in a variety of responsibilities, we'd welcome the opportunity to connect.

Whether you're already working in legal assisting experience and are ready to expand your skills, this could be an excellent next step in your legal career.

We welcome confidential conversations with qualified candidates interested in learning more about this opportunity.

Qualifications

• At least one year of law firm experience in legal assistant
• Strong legal administrative skills and an interest in supporting a specialized practice.
• Experience providing executive-level administrative support is highly desirable.
• Excellent organizational, communication, and time-management skills.
• Ability to manage multiple priorities, work independently, and take initiative.
• Strong attention to detail, sound judgment, and a proactive approach to problem-solving.
• Proficiency with Microsoft Office and the ability to learn law practice management systems.
• A professional, collaborative, and service-oriented approach.

Why Is This a Great Opportunity

Great firm. GReat attorney. Willing to train with the right mindset.

Salary Type

Annual Salary

Salary Min

$ 55000

Salary Max

$ 65000

Currency Type

USD