Corporate Legal Assistant (4-10 yrs.) - Chicago

Permanent Placements; Chicago (IL); On-site; USD 53,000 - 65,000; Full time

Benefits offered by this job

Health insurance

PTO

Retirement plan

Job summary

Permanent Placements LLC is seeking an experienced Corporate Legal Assistant to support a Chicago-based corporate/business practice. The role entails sophisticated administrative and legal support to attorneys and paralegals, handling document production, billing, time-entry, and client intake.

The ideal candidate has 4+ years of law firm or legal department experience, preferably in corporate matters, and can manage multiple priorities with strong organizational and communication skills.

Qualifications

• 4+ years of administrative support experience in a law firm or legal department.
• Experience supporting a transactional, corporate or business practice strongly preferred.
• Bachelor's degree or business college certificate preferred.

Responsibilities

• Provide comprehensive administrative and legal support to assigned attorneys and paralegals.
• Prepare, revise, proofread, redline, and finalize legal and business documents.
• Coordinate electronic signature processes using DocuSign and similar platforms.
• Create and maintain electronic matter files using iManage, Outlook, and shared drives.
• Prepare new client and matter documentation, including conflict forms, engagement letters, and waiver letters.
• Coordinate with conflicts and business intake teams on new and existing matters.
• Manage attorney calendars and proactively resolve scheduling conflicts.
• Coordinate virtual and in-person client meetings and internal meetings.
• Monitor business and transaction-related deadlines and coordinate with appropriate internal teams.
• Enter attorney time and maintain accurate time-entry records.
• Review, distribute, and process prebills and assist with billing-related matters.
• Prepare invoices, expense reports, check requests, and travel and business reimbursements.
• Assist with audit letter processes.
• Make travel arrangements, including recommending appropriate flights and accommodations in accordance with firm policies.
• Maintain attorney CLE records, bar admissions, renewals, and other professional licensing requirements.
• Assist with legal and business research as requested.
• Coordinate document production, large mailings, messenger services, and other administrative projects.
• Utilize CRM systems to support attorney business development efforts.
• Maintain professional relationships with attorneys, paralegals, clients, and other firm personnel.
• Delegate appropriate work and provide guidance or mentorship to junior support professionals.
• Stay current on firm technology, software, and workflow improvements.

Skills

Administrative support

Time management

Communication

Organizational skills

Client service

Education

Bachelor's degree or business certificate

Tools

iManage

DocuSign

Outlook

Intapp or time-entry systems

CRM platforms

Microsoft Office

Job description

Our client is a leading global law firm seeking an experienced Corporate Legal Assistant to join its Chicago office. This position will provide sophisticated administrative and legal support to attorneys and paralegals within a busy corporate/business practice.

The ideal candidate will have 4+ years of law firm or legal department experience, preferably supporting corporate or business attorneys, and will be comfortable handling complex document production, billing and time-entry functions, client/matter intake, scheduling, travel, and other high-level legal administrative responsibilities.

Key Responsibilities

• Provide comprehensive administrative and legal support to assigned attorneys and paralegals.
• Prepare, revise, proofread, redline, and finalize legal and business documents.
• Coordinate electronic signature processes using DocuSign and similar platforms.
• Create and maintain electronic matter files using iManage, Outlook, and shared drives.
• Prepare new client and matter documentation, including conflict forms, engagement letters, and waiver letters.
• Coordinate with conflicts and business intake teams on new and existing matters.
• Manage attorney calendars and proactively resolve scheduling conflicts.
• Coordinate virtual and in-person client meetings and internal meetings.
• Monitor business and transaction-related deadlines and coordinate with appropriate internal teams.
• Enter attorney time and maintain accurate time-entry records.
• Review, distribute, and process prebills and assist with billing-related matters.
• Prepare invoices, expense reports, check requests, and travel and business reimbursements.
• Assist with audit letter processes.
• Make travel arrangements, including recommending appropriate flights and accommodations in accordance with firm policies.
• Maintain attorney CLE records, bar admissions, renewals, and other professional licensing requirements.
• Assist with legal and business research as requested.
• Coordinate document production, large mailings, messenger services, and other administrative projects.
• Utilize CRM systems to support attorney business development efforts.
• Maintain professional relationships with attorneys, paralegals, clients, and other firm personnel.
• Delegate appropriate work and provide guidance or mentorship to junior support professionals.
• Stay current on firm technology, software, and workflow improvements.

Additional Legal Support

Depending on attorney assignments and practice needs, responsibilities may also include:

• Preparing basic pleadings, declarations, notices, proposed orders, and proofs of service.
• Coordinating court filings and service of documents.
• Handling electronic filings in applicable jurisdictions.
• Coordinating court reporters and videographers.
• Assisting with deposition exhibit preparation.
• Monitoring applicable court rules, filing procedures, and filing-under-seal requirements.

Qualifications

• 4+ years of administrative support experience in a law firm or legal department.
• Experience supporting a transactional, corporate or business practice strongly preferred.
• Bachelor's degree or business college certificate preferred.
• Strong understanding of legal terminology, procedures, and law firm workflows.
• Excellent document production, proofreading, writing, and communication skills.
• Ability to independently support multiple attorneys and manage competing priorities.
• Demonstrated ability to meet deadlines in a fast-paced environment.
• Strong organizational skills and exceptional attention to detail.
• Professional, diplomatic, and client-service-oriented communication style.
• Ability to effectively delegate and coordinate assignments with other support professionals.
• Reliable, proactive, organized, and collaborative approach.

Technology

Candidates should be proficient or able to quickly develop proficiency with:

• Microsoft Office Suite
• Outlook
• iManage
• Intapp or comparable time-entry systems
• DocuSign
• CRM platforms
• Document comparison and redlining tools
• Other law firm document, billing, and workflow systems

Compensation

For candidates with approximately 4–10 years of relevant experience, the expected range is:

$38.50 - $47.00/hour
Approximately $80,080 - $97,760 annually, based on a 40-hour workweek.

Final compensation will depend on relevant experience, skills, qualifications, and other applicable factors.

Benefits

Our client offers a comprehensive benefits package that may include:

• Medical, dental, and vision insurance
• Health Savings Account options
• Healthcare and dependent care Flexible Spending Accounts
• Life and disability insurance
• Retirement benefits
• Pre-tax commuter benefits
• Paid parental leave
• Fertility and family support benefits
• Backup child and adult care
• 20 days of paid time off
• 10 paid holidays annually