Legal Administrative Assistant - Corporate / Intellectual Property

Aspen Careers, LLC; Chicago (IL); Presencial; USD 52.000 - 72.000; Tempo integral

Resumo da vaga

Aspen Careers, LLC in Chicago, IL, is partnering with a respected full-service law firm to recruit a Legal Administrative Assistant for corporate and intellectual property matters. You will support attorneys, clients, and inventors in a team-oriented environment.

The ideal candidate has 3+ years of legal admin experience, strong MS Office skills, and familiarity with corporate governance and USPTO processes. This on-site role offers exposure to patent/trademark docketing and transactional work.

Qualificações

• 3+ years of legal administrative, legal secretarial, or paralegal experience.
• Experience supporting corporate law matters, with familiarity with corporate governance.
• Familiarity with patent and trademark terminology, USPTO procedures, and IP docketing practices.

Responsabilidades

• Manage attorneys' calendars, client files, billing, timekeeping, and travel arrangements.
• Prepare, format, proofread, and organize legal correspondence, forms, and filings.
• Support with USPTO-related filings, correspondence, recordation matters, and related documentation.
• Coordinate signatures, filing instructions, and materials with clients, inventors, and vendors.

Conhecimentos

Legal administrative experience

Corporate / IP support

Microsoft Office

Document management

Multitasking / prioritization

Client communication

Team collaboration

Attention to detail

Ferramentas

Microsoft Office

Docketing systems

Descrição da vaga

Join a Collaborative Team – Corporate / Intellectual Property Legal Administrative Assistant Opportunity in Chicago!

Aspen Careers is partnering with a respected, full-service law firm to identify an experienced Legal Administrative Assistant for its growing Chicago, Illinois office. This is an excellent opportunity for a legal administrative professional with experience supporting corporate and intellectual property matters to join a sophisticated, team-oriented environment and work closely with attorneys, clients, and other legal professionals.

Job Title: Legal Administrative Assistant – Corporate / Intellectual Property

Location: Chicago, IL

Compensation: Competitive, depending on experience

Why You Should Apply:

• Support attorneys handling a mix of corporate and intellectual property matters
• Gain exposure to patent and trademark prosecution, portfolio management, and transactional legal work
• Assist with USPTO-related filings, correspondence, recordation matters, and supporting documentation
• Work directly with clients, inventors, foreign associates, and vendors to coordinate signatures, filing instructions, and required materials
• Handle a variety of administrative responsibilities including calendars, client files, billing, timekeeping, expense reports, correspondence, and travel arrangements
• Join a growing Chicago office within a well-established, full-service law firm
• Be part of a collaborative environment where strong organization, client service, and teamwork are highly valued

The Ideal Candidate:

• 3+ years of prior legal administrative, legal secretarial, or paralegal experience
• Experience supporting corporate law matters, with familiarity with corporate governance
• Experience supporting transactional legal work in a law firm or corporate legal environment preferred
• Familiarity with patent and trademark terminology, USPTO procedures, and intellectual property docketing practices preferred
• Experience preparing, formatting, proofreading, and organizing legal correspondence, forms, and filing documents
• Proficiency with Microsoft Office
• Strong organizational skills and exceptional attention to detail
• Ability to manage multiple priorities, deadlines, files, and attorney assignments
• Professional communication skills and the ability to interact effectively with clients, attorneys, inventors, foreign associates, and vendors
• Team-oriented mindset with a willingness to assist other legal administrative professionals as needed

About the Firm:

• Full-service law firm with a strong presence across multiple markets
• Provides sophisticated legal services across corporate, intellectual property, litigation, labor & employment, and other practice areas
• Known for professionalism, high-quality client service, and collaborative teamwork
• Offers the opportunity to work alongside experienced attorneys and legal professionals
• Growing Chicago office with an expanding need for experienced administrative support

What’s in it for You?

• Competitive salary, depending on experience
• Stable and reputable law firm environment
• Opportunity to develop deeper experience in both corporate and intellectual property work
• Exposure to sophisticated clients and legal matters
• Collaborative and professional team culture
• Long-term opportunity for professional growth and development