Legal Assistant - Business and IP Litigation

Synectics Inc.; Chicago (IL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Life and AD&D insurance

Short-term disability

401(k) with profit sharing

Flexible spending accounts

Transit contributions

Job summary

Synectics Inc. in Chicago, IL is seeking a detail-oriented Legal Assistant to provide comprehensive administrative and litigation support across IP, business, and labor and employment matters.

This full-time role emphasizes accuracy, discretion, and collaboration with attorneys and staff. You will manage matters from inception through all phases of litigation, handle e-filing, calendars, and billing, and maintain client files in NetDocs and physical files.

Qualifications

• High school diploma required; bachelor’s degree preferred.
• Minimum of 2 full years of litigation experience.
• Strong interpersonal and communication skills.
• Exceptional attention to detail and organizational abilities.
• Proficiency in state and federal e-filing procedures and trial preparation.
• Excellent communication with attorneys, staff, and clients.
• Ability to manage high-volume workloads with accuracy.
• Team-oriented with a collaborative approach.
• Ability to multi-task in a fast-paced environment.

Responsibilities

• Manage matters from inception through all phases of litigation and/or settlement.
• Electronic filing in state and federal courts as needed.
• Manage calendars, dockets, and appointments for assigned attorneys.
• Prepare confidential correspondence, reports, and complex litigation documents.
• Maintain attorney time entry and billing records.
• Maintain client files in NetDocs and physical files.
• Screen calls and correspondence and respond as necessary.
• Provide back-up support to other legal assistants as assigned.
• Maintain confidentiality of firm and client matters.
• Perform other duties as assigned.

Skills

Litigation experience

Communication skills

Organizational skills

Discretion and confidentiality

Microsoft 365

Time management

Team-oriented

Education

High school diploma

Bachelor's degree preferred

Tools

NetDocs DMS

Microsoft 365

Job description

Seeking a detail-oriented and proactive Legal Assistant to join our Chicago, IL office. This full-time position offers a dynamic opportunity to support attorneys across all stages of litigation matters, with emphasis in IP litigation, business litigation, and labor and employment. We're looking for a candidate who brings professionalism, discretion, and strong organizational skills, along with the ability to communicate effectively and collaborate across all levels of the firm. A commitment to accuracy, multitasking, and confidentiality is essential. Compensation will be commensurate with experience.

Key Responsibilities

In this role, you will provide comprehensive administrative and litigation support, including:

• Manage matters from inception through all phases of litigation and/or settlement.
• Electronic filing in state and federal courts as needed.
• Manage assigned attorneys' calendars, dockets, and appointments.
• Compose and prepare confidential correspondence, reports, and other complex litigation documents.
• Maintain and complete attorney time entry and billing.
• Maintain client files in DMS (Netdocs) as well as the physical file.
• Screen incoming calls and correspondence and respond as necessary
• Provide back-up support to other legal assistants as assigned or needed.
• Maintain confidentiality of all firm and client matters.
• Perform other duties as assigned.

Qualifications & Competencies

• High school diploma required; bachelor's degree preferred.
• Minimum of 2 full years of litigation experience.
• Strong interpersonal and communication skills.
• Exceptional attention to detail and organizational abilities.
• Proficiency in state and federal e-filing procedures and trial preparation.
• Possess excellent communication and interpersonal skills when interacting with attorneys, staff, and clients.
• Ability to manage high-volume workloads with accuracy.
• Team-oriented mindset with a collaborative approach.
• Ability to multi-task and work efficiently in a fast-paced environment.
• Strong command of Microsoft 365.

Benefits

• Medical, dental, and vision coverage
• Basic life and AD&D insurance
• Short-term disability
• 401(k) and profit sharing
• Flexible spending accounts
• Transit Contributions.