Legal Assistant

The Chicago Hire Company; Chicago (IL); Remote; USD 50,000 - 70,000; Full time

Job summary

A reputable law firm in Chicago seeks a Legal Assistant to manage schedules, deadlines, and client files while supporting a busy legal team. This remote position requires over 3 years of law firm experience in commercial real estate and proficiency in Microsoft Office Suite. Additional responsibilities include drafting legal documents, ensuring due diligence, and managing billing processes. The ideal candidate will thrive in a fast-paced environment with strong communication skills. The firm is known for high growth and value-driven practices.

Qualifications

• 3+ years of experience in a law firm specializing in commercial real estate.
• Strong writing and editing skills for legal documents.
• Experience managing new client matters and critical deadlines.

Responsibilities

• Coordinate the legal team's schedules for hearings, meetings, and travel.
• Manage court dates and other time-sensitive information.
• Draft and maintain legal documents and client files.

Skills

3+ years of law firm experience within commercial real estate

High proficiency in Microsoft Office Suite

Excellent communication skills

Ability to manage multiple tasks

Tools

Microsoft Office Suite

Adobe

iManage

Job description

Our client, a reputable law firm in downtown Chicago, is searching for a Legal Assistant for one of their busiest practice groups. This is a great opportunity for an experienced real estate legal professional interested in joining a high-growth and value-driven firm.

Note that this role is currently remote but will likely shift to hybrid in the future.

Responsibilities

• Maintain and coordinate the legal team’s schedules, including hearings, depositions, meetings, and travel.
• Manage deadlines, court dates, and other time sensitive case information, utilizing docketing software.
• Open new client matters and maintain all electronic files and materials for the team.
• Draft closing documents, signature packets, escrow instructions, and other all supporting documents for closing binders.
• Utilize strong writing skills to prepare, edit and draft correspondence and other legal documents.
• Ensure due diligence documents are completed and maintained in a timely manner.
• Manage and routinely update the new client database.
• Oversee invoice processing, reimbursements, and credit card reconciliations.
• Utilize Microsoft Office to redline and format documents (Word), coordinate meetings and deadlines (Outlook), and create presentations as needed (PowerPoint).

Requirements

• 3+ years of law firm experience within commercial real estate REQUIRED. Candidates without this experience will not be considered.
• High proficiency in Microsoft Office Suite, Adobe, and iManage required.
• Experience opening new client matters and overseeing critical deadlines.
• Excellent communication skills including the handling of confidential materials.
• Ability to manage multiple tasks in a fast-paced environment with a high level of detail.