Corporate Legal Secretary

Mack & Associates, Ltd.; Chicago (IL); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Generous PTO

Job summary

Mack & Associates, Ltd. in Chicago seeks a detail-oriented Corporate Legal Secretary to provide high-level administrative and legal support to attorneys in the corporate practice.

The role manages transactional documentation and client matter administration to keep matters organized and on track. Ideal candidates have extensive experience with corporate documents, scheduling, billing processes, and confidentiality in a fast-paced environment.

Qualifications

• 3+ years of corporate legal support in a law firm or similar environment.
• Experience assisting attorneys with corporate transactions and related admin duties.
• Familiarity with legal billing, document management, and workflow systems.

Responsibilities

• Draft, edit, redline, and proofread corporate documents including contracts, financing agreements, and closing packages.
• Coordinate corporate transactions by preparing signature packets, organizing documents, and processing UCC filings/amendments.
• Maintain corporate records, meeting minutes, entity books, and electronic files with accuracy and accessibility.
• Manage attorney calendars, arrange meetings, travel, and conferencing logistics.
• Oversee client matter administration: conflict checks, engagement letters, file openings/closings, deadlines.
• Assist with billing/admin by entering attorney time, reviewing proformas, tracking expenses, and reimbursements.
• Serve as a liaison for attorneys, clients, and departments while maintaining confidentiality and coverage.

Skills

Organization

Multitasking

Written/verbal communication

Discretion

Tools

Microsoft Office

Intapp Time

Intapp Open

Chrome River

Aderant

iManage

Job description

A prestigious and rapidly expanding law firm in Chicago is looking for a detail-oriented Corporate Legal Secretary to provide high-level administrative and legal support to attorneys within its corporate practice. Offering a salary of $85,000–$110,000, this full-time position is well suited for an experienced legal professional who excels in a demanding environment and takes pride in keeping complex matters organized and on track. The individual in this role will be instrumental in managing transactional documentation, coordinating attorney schedules, overseeing client matter administration, and ensuring the smooth operation of daily legal activities. The firm offers a comprehensive benefits package, including medical and dental insurance, along with generous PTO.

Responsibilities of the Corporate Legal Secretary:

• Draft, edit, redline, and proofread a wide range of corporate legal documents, including contracts, financing agreements, transactional materials, compliance documents, and closing packages.
• Coordinate corporate transactions by preparing signature packets, organizing executed documents, assisting with entity formations and dissolutions, and processing UCC filings and amendments.
• Maintain corporate records, shareholder and board meeting minutes, entity books, and electronic client files while ensuring documentation is accurate, accessible, and properly organized.
• Manage attorney calendars, arrange meetings and conference calls, coordinate travel itineraries, and oversee scheduling logistics, including conference rooms, video conferencing, and meal arrangements.
• Oversee client matter administration, including conducting preliminary conflict checks, preparing engagement letters, opening and closing files, monitoring deadlines, and coordinating with docketing personnel.
• Assist with financial and billing administration by entering attorney time, reviewing billing proformas, tracking travel expenses, and coordinating timely expense reimbursements.
• Serve as a key point of contact for attorneys, clients, and internal departments, managing competing priorities, maintaining confidentiality, and providing dependable coverage and administrative assistance across the practice group.

Qualifications of the Corporate Legal Secretary:

• At least three years of corporate legal support experience in a law firm or similar professional environment.
• Demonstrated experience assisting attorneys with corporate transactions, legal documentation, entity management, and related administrative responsibilities.
• Exceptional organizational and multitasking abilities, with a proven capacity to prioritize assignments, manage competing deadlines, and maintain accuracy in a fast-paced setting.
• Strong written and verbal communication skills, with the professionalism and interpersonal abilities necessary to interact effectively with attorneys, clients, and colleagues.
• Advanced proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint, along with experience using PDF editing software.
• Familiarity with legal billing, document management, and workflow systems; experience with Intapp Time, Intapp Open, Chrome River, Aderant, Interaction, or iManage is highly desirable.
• A proactive, service-oriented approach, strong attention to detail, sound judgment in handling confidential information, and the flexibility to work overtime or weekends when business needs require.