Legal Administrative Assistant

Skywalk Group; Cedar Rapids (IA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

401k participation

Paid parking

Paid disability insurance

Life insurance

Paid time off

11 paid holidays

Job summary

Gray, Stefani & Mitvalsky, PLC in Cedar Rapids, IA is hiring a Legal Administrative Assistant to join its team. In this role you will support six attorneys and five staff with legal administrative tasks including electronic court filings, correspondence, and calendar coordination.

The position combines front-office administration, trust account management, and bookkeeping tasks in a collaborative environment. An Associates degree or higher and 5+ years of legal secretary experience are required.

Qualifications

• Associates degree or higher.
• 5+ years of legal secretary experience.
• Experience with accounting, invoicing, accounts receivable and accounts payable.

Responsibilities

• Manage trust account functions including deposits, checks, balances and audit-ready reports.
• Provide front-office reception support and greeting clients with excellent service.
• Process accounts receivable and accounts payable, including client billing statements.

Skills

Legal secretarial experience

Accounting/invoicing

Calendar coordination

Front-office reception

Customer service

Education

Associate degree or higher

Tools

Accounting software

Job description

Bring your legal administrative expertise to a pivotal role supporting the success of a respected law practice.

Gray, Stefani & Mitvalsky, PLC is actively hiring a Legal Administrative Assistant to join its team in Cedar Rapids, IA.

This position combines front-office administration, trust account management, and legal support responsibilities. The successful candidate will maintain daily office operations while supporting attorneys with critical administrative and bookkeeping functions in a collaborative environment.

Gray, Stefani & Mitvalsky, PLC was established in 1938 with culture built on dedication, integrity professionalism and sound judgement based on reasoned decision making.

What Gray, Stefani & Mitvalsky, PLC Offers:

• 401k participation
• Paid parking
• Paid disability insurance
• Life insurance
• Paid time off
• 11 paid holidays

Job Responsibilities:

• Manage all trust account functions including recording deposits, writing checks, balancing accounts, and maintaining audit-ready reconciliation reports
• Provide front-office reception support by greeting clients, answering phones, and delivering exceptional customer service
• Process accounts receivable and accounts payable activities, including credit card payments and client billing statements
• Support six attorneys and five staff members with legal administrative tasks such as electronic court filings, correspondence preparation, and calendar coordination
• Oversee general office operations including mail distribution, conflict checks, backup drive management, and conference room scheduling

Job Requirements:

• Associates degree or above
• 5+ years of previous legal secretary experience
• Demonstrated skill and experience with accounting, invoicing, accounts receivable, and accounts payable

We are an Equal Employment Opportunity employer. All employment decisions, including hiring, promotion, compensation, training, and other terms of employment, are made based on qualifications, abilities, and performance, without regard to membership of a protected class and in compliance of federal, state, and local laws.