Legal Administrative Assistant

Shook, Hardy and Bacon; Boston (MA); On-site; USD 55,000 - 70,000; Full time

Job summary

Shook, Hardy and Bacon in Boston seeks a Legal Administrative Assistant to provide comprehensive support to attorneys and staff. You will enter time in the timekeeping system, handle phone reception, arrange travel, schedule meetings, and set up conference rooms.

You’ll assist with drafting routine legal documents, proofreading, and filing with courts, including ECF submissions. The role emphasizes accuracy, client service, and teamwork, with opportunities to mentor others on firm processes and

Qualifications

• High School diploma or GED with three years related experience.
• Bachelor's degree, ALS, PLS, CAP, or Paralegal certificate preferred.
• Basic legal terminology and awareness of court filing requirements.
• Ability to type 50 WPM and use legal citations.

Responsibilities

• Enter time into the firm's timekeeping system and handle phone reception.
• Arrange travel and catering, schedule meetings, and set up conference rooms.
• Operate e-scan, faxing, ECF filing transmittals, transcription, and proofreading.
• Prepare general and/or legal documents such as complaints, briefs, motions, subpoenas.
• Assist attorneys, paralegals and analysts with filing court documents.
• Maintain a professional image and support client service and relationships.
• Draft routine reports and correspondence for review.
• Manage timekeeper calendars and help meet deadlines.
• Provide occasional tech support for docking stations and peripherals.
• Stay informed of firm policies and standardized procedures.

Skills

Timekeeping

Microsoft Word

Excel

PowerPoint

Outlook

Legal terminology

Court filings

Client service

Attention to detail

Communication

Education

High School diploma or GED

Paralegal certificate preferred

Tools

Time entry software

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Responsibilities:

Provides administrative, organizational and technical support including but not limited to entering time into the firm's timekeeping system, phone reception; providing information to callers; arranging travel and catering accommodations; scheduling meetings and conference room set ups; e-scan, facsimile, ECF filing transmittals; transcription; proofreading work product for typographical, grammatical, or spelling errors; compilation of reports from established sources; photocopying; mail assembly and distribution; and other records/file maintenance.

• May prepare and/or review for accuracy general and/or legal correspondence and papers of a legal nature such as, complaints, brief, motions, interrogatories, contracts, agreements, statements, subpoenas, wills, trusts, summonses.
• May assist attorneys, paralegals and analysts with the preparation and filing of US Federal/District Court documents.
• Projects an image that reflects the professional nature of work done by the firm.
• Interacts with clients in a way that supports great client service and relationships.
• Accurately drafts and/or writes routine reports and correspondence.
• May manage timekeeper calendar (Outlook) and assist in meeting deadlines which may include deadlines associated with US Court or patent applications, prosecutions, litigation and/or other events as directed.
• May provide occasional technology support to attorneys and professional staff with regard to connecting docking stations, monitors, desktops, printers and other external devices with remote guidance from IT specialist.
• Prioritizes workload in an efficient and effective manner.
• Participates in on-going training sessions to enhance his/her technical skills.
• Stays informed of all firm policies and standardized procedures and applications.

High School diploma or GED and three years related experience, OR equivalent combination of education and/or experience. Bachelor's degree, ALS, PLS, CAP, or Paralegal certificate preferred. Other Skills: Must have basic legal terminology and an awareness of court filing requirements. Must be able to use legal citations and apply to firm documents. Working knowledge of time entry software, Microsoft Word (styles & tables), Excel, PowerPoint and Outlook. Skilled in the use of a redlining tool. Working knowledge of basic office functions. Ability to type 50 WPM. Ability to anticipate, identify, and proactively implement actions that allow timekeepers to be efficient and effective in serving client needs. Shares knowledge and mentors others on technology applications and firm/division processes.