Legal Administrative Assistant

Shook, Hardy & Bacon L.L.P.; Boston (MA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive salary & benefits

Job summary

Shook, Hardy & Bacon L.L.P. in Boston seeks a proactive administrative support professional to assist with timekeeping entry in the firm's timekeeping system, phone reception, scheduling meetings and travel arrangements, and general records/file maintenance tasks.

The role includes drafting and reviewing general and legal correspondence, assisting attorneys and paralegals with filing in US Federal/District Courts, maintaining the timekeeper calendar (Outlook), and upholding high standards of

Qualifications

• Entry of time into firm timekeeping system.
• Reception duties and information for callers.
• Scheduling meetings and conference room setup.

Responsibilities

• May prepare general and legal correspondence and papers.
• Assist attorneys, paralegals with filing in US Federal/District Courts.
• Provide client‑oriented service and maintain firm policies.

Skills

Timekeeping systems

Phone reception

Calendar management

Document proofreading

Transcription

Client service

Tools

Outlook

ECF filing software

Job description

Responsibilities

Provides administrative, organizational and technical support including but not limited to entering time into the firm's timekeeping system, phone reception; providing information to callers; arranging travel and catering accommodations; scheduling meetings and conference room set ups; e-scan, facsimile, ECF filing transmittals; transcription; proofreading work product for typographical, grammatical, or spelling errors; compilation of reports from established sources; photocopying; mail assembly and distribution; and other records/file maintenance.

• May prepare and/or review for accuracy general and/or legal correspondence and papers of a legal nature such as, complaints, brief, motions, interrogatories, contracts, agreements, statements, subpoenas, wills, trusts, summonses.
• May assist attorneys, paralegals and analysts with the preparation and filing of US Federal/District Court documents.
• Projects an image that reflects the professional nature of work done by the firm.
• Interacts with clients in a way that supports great client service and relationships.
• Accurately drafts and/or writes routine reports and correspondence.
• May manage timekeeper calendar (Outlook) and assist in meeting deadlines which may include deadlines associated with US Court or patent applications, prosecutions, litigation and/or other events as directed.
• May provide occasional technology support to attorneys and professional staff with regard to connecting docking stations, monitors, desktops, printers and other external devices with remote guidance from IT specialist.
• Prioritizes workload in an efficient and effective manner.
• Participates in on-going training sessions to enhance his/her technical skills.
• Stays informed of all firm policies and standardized procedures and applications.

Benefits Statement

Shook, Hardy & Bacon provides a competitive salary and comprehensive salary and benefits package for professional staff which includes medical, dental, vision, disability and life insurance, retirement plan with a generous contribution plan, and paid time off.