Legal Admin & Support Specialist

ArentFox Schiff LLP; Washington (District of Columbia); On-site; USD 60,000 - 72,000; Full time

Job summary

ArentFox Schiff LLP in Washington, DC is seeking a Legal Department Assistant to provide entry-level administrative support to attorneys, paralegals, and staff in the assigned practice area.

Key duties include drafting and editing correspondence, handling filings, time keeping, conflict checks, travel coordination, and coordinating with shared services to complete tasks. A high school diploma is required; strong MS Office skills and teamwork are essential.

Qualifications

• High school diploma or equivalent; college degree preferred.
• Previous work experience in a professional office environment preferred.
• Proficiency with Microsoft Office, including Outlook, Word, PowerPoint, and Excel.
• Ability to work in a team with attorneys, professionals, paralegals, staff.
• Strong written and verbal communication; detail oriented; multitask.
• Flexibility to work overtime during peak periods.

Responsibilities

• Prepare and edit correspondence, memoranda, and other legal documents from attorney drafts using standard firm templates.
• Utilize direct time and billing systems to submit attorney time and assist in preparing client invoices.
• Assist in coordination and submission of conflict checks, draft engagement letters, and opening of new client/matter numbers.
• Coordinate travel arrangements, schedule conference rooms and catering for meetings, book visitor offices for attorney travel.
• Prepare filings, government documentation or other materials for practice of team attorneys and paralegals.
• Arrange for assistance from administrative staff departments to complete assigned work.
• Process expense reimbursements for attorneys and paralegals using firm software.
• Possess or obtain a notary license in local jurisdiction if needed.

Skills

Teamwork

Verbal & written communication

Attention to detail

Multi-tasking

Overtime availability

Education

High school diploma or equivalent

College degree preferred

Tools

Microsoft Office

Job description

ArentFox Schiff LLP in Washington, DC is seeking a Legal Department Assistant to provide entry-level administrative support to attorneys, paralegals, and staff in the assigned practice area.

Key duties include drafting and editing correspondence, handling filings, time keeping, conflict checks, travel coordination, and coordinating with shared services to complete tasks. A high school diploma is required; strong MS Office skills and teamwork are essential.