Legal Support Assistant: Client-Focused Office Pro

Burr & Forman; Washington (District of Columbia); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision

401(k) retirement plan

Paid time off

Wellness & mental health services

Job summary

The Burr & Forman LLP Washington, D.C. office seeks a legal support assistant to work 8:30 am to 5:00 pm Monday through Friday.

The role supports our lawyers and staff, ensuring efficient reception, scheduling, and document handling in a fast-paced legal environment. Responsibilities include answering phones, greeting guests, managing conference room calendars, handling mail and deliveries, and assisting with events and billing entries.

Qualifications

• A high school diploma or equivalent. Previous work experience in office setting preferred.
• Proficient with Microsoft Word and Outlook.
• Professional appearance and demeanor with commitment to providing exceptional client-service.
• Highly organized, detail-oriented, proactive with a desire to take ownership as a contributing member of the team.
• Balance competing priorities and work effectively in a fast-paced environment, exercising patience and professionalism during stressful situations.

Responsibilities

• Answer phone and direct calls accordingly.
• Welcome and direct guests and visitors to the office.
• Schedule conference rooms; manage conference room calendars and setup instructions; and maintain reception area and conference room appearances.
• Stock office services, copy rooms and kitchens.
• Prepare beverage services and maintain appearance of kitchen.
• Coordinate orders for lunch, catering for meetings, office and client events, and flowers and gifts for special occasions.
• Receive, distribute and ship mail, packages and deliveries.
• Assist with large copy jobs and binder preparation.
• Assist with planning and execution of client office events.
• Perform courier runs as needed.
• Enter billable time into the firm's billing software and submit expense reimbursements.
• Assist with other administrative functions such as preparing routine letters, memos, or spreadsheets; opening matters; mailings; proofreading; and organizing client documents and files.

Skills

Microsoft Word

Outlook

Communication skills

Organizational skills

Education

High school diploma or equivalent

Job description

The Burr & Forman LLP Washington, D.C. office seeks a legal support assistant to work 8:30 am to 5:00 pm Monday through Friday.

The role supports our lawyers and staff, ensuring efficient reception, scheduling, and document handling in a fast-paced legal environment. Responsibilities include answering phones, greeting guests, managing conference room calendars, handling mail and deliveries, and assisting with events and billing entries.