Legal Admin & Reception Specialist

Default Brand; Washington (District of Columbia); On-site; USD 50,000 - 55,000; Full time

Job summary

The Washington, D.C. office of Burr & Forman LLP seeks a legal support assistant to work 8:30 am to 5:00 pm, Monday through Friday.

This role supports our clients, colleagues, and communities by handling reception, greeting guests, directing calls, and assisting with daily office operations. Responsibilities include scheduling conference rooms, maintaining calendars, processing mail and deliveries, assisting with events and copy work, entering billable time, and preparing routine letters and

Qualifications

• High school diploma or equivalent required or preferred.
• Excellent verbal and written communication skills.
• Professional appearance and client-service mindset.
• Highly organized, detail-oriented, proactive, and team-oriented.
• Ability to balance competing priorities in a fast-paced environment.

Responsibilities

• Answer phone and direct calls accordingly
• Welcome and direct guests and visitors to the office
• Schedule conference rooms; manage conference room calendars and setup instructions; and maintain reception area and conference room appearances
• Stock office services, copy rooms and kitchens
• Prepare beverage services and maintain appearance of kitchen
• Coordinate orders for lunch, catering for meetings, office and client events, and flowers and gifts for special occasions
• Receive, distribute and ship mail, packages and deliveries
• Assist with large copy jobs and binder preparation
• Assist with planning and execution of client office events
• Perform courier runs as needed
• Enter billable time into the firm's billing software and submit expense reimbursements
• Assist with other administrative functions such as preparing routine letters, memos, or spreadsheets; opening matters; mailings; proofreading; and organizing client documents and files
• Other responsibilities as needed

Skills

Professional appearance

Highly organized

Multitasking

Communication skills

Flexibility

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Outlook

Job description

The Washington, D.C. office of Burr & Forman LLP seeks a legal support assistant to work 8:30 am to 5:00 pm, Monday through Friday.

This role supports our clients, colleagues, and communities by handling reception, greeting guests, directing calls, and assisting with daily office operations. Responsibilities include scheduling conference rooms, maintaining calendars, processing mail and deliveries, assisting with events and copy work, entering billable time, and preparing routine letters and