Legal Support Assistant

Default Brand; Washington (District of Columbia); On-site; USD 50,000 - 55,000; Full time

Job summary

The Washington, D.C. office of Burr & Forman LLP seeks a legal support assistant to work 8:30 am to 5:00 pm, Monday through Friday.

This role supports our clients, colleagues, and communities by handling reception, greeting guests, directing calls, and assisting with daily office operations. Responsibilities include scheduling conference rooms, maintaining calendars, processing mail and deliveries, assisting with events and copy work, entering billable time, and preparing routine letters and

Qualifications

• High school diploma or equivalent required or preferred.
• Excellent verbal and written communication skills.
• Professional appearance and client-service mindset.
• Highly organized, detail-oriented, proactive, and team-oriented.
• Ability to balance competing priorities in a fast-paced environment.

Responsibilities

• Answer phone and direct calls accordingly
• Welcome and direct guests and visitors to the office
• Schedule conference rooms; manage conference room calendars and setup instructions; and maintain reception area and conference room appearances
• Stock office services, copy rooms and kitchens
• Prepare beverage services and maintain appearance of kitchen
• Coordinate orders for lunch, catering for meetings, office and client events, and flowers and gifts for special occasions
• Receive, distribute and ship mail, packages and deliveries
• Assist with large copy jobs and binder preparation
• Assist with planning and execution of client office events
• Perform courier runs as needed
• Enter billable time into the firm's billing software and submit expense reimbursements
• Assist with other administrative functions such as preparing routine letters, memos, or spreadsheets; opening matters; mailings; proofreading; and organizing client documents and files
• Other responsibilities as needed

Skills

Professional appearance

Highly organized

Multitasking

Communication skills

Flexibility

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Outlook

Job description

The Washington, D.C. office of Burr & Forman LLP seeks a legal support assistant to work 8:30 am to 5:00 pm Monday through Friday. With one firm culture across our 20 offices, Burr & Forman is committed to our clients, our colleagues, and our communities. To deliver the highest client service, we invest in our people. To recruit the best people, we are active leaders in our local communities. To be active leaders in our communities, we grow and nurture strong relationships with our clients and colleagues. It’s a virtuous cycle that drives our approach to client service. It’s the Burr way. If our commitment and values align with yours, please consider joining our growing team.

MAJOR CONTRIBUTIONS

• Answer phone and direct calls accordingly
• Welcome and direct guests and visitors to the office
• Schedule conference rooms; manage conference room calendars and setup instructions; and maintain reception area and conference room appearances
• Stock office services, copy rooms and kitchens
• Prepare beverage services and maintain appearance of kitchen.
• Coordinate orders for lunch, catering for meetings, office and client events, and flowers and gifts for special occasions.
• Receive, distribute and ship mail, packages and deliveries
• Assist with large copy jobs and binder preparation.
• Assist with planning and execution of client office events.
• Perform courier runs as needed.
• Enter billable time into the firm's billing software and submit expense reimbursements
• Assist with other administrative functions such as preparing routine letters, memos, or spreadsheets; opening matters; mailings; proofreading; and organizing client documents and files
• Other responsibilities as needed

THE ESSENTIALS

• A high school diploma or equivalent. Previous work experience in office setting preferred
• Proficient with Microsoft Word and Outlook
• Professional appearance and demeanor with commitment to providing exceptional client-service
• Highly organized, detail-orientated, proactive with a desire to take ownership as a contributing member of the team
• Balance competing priorities and work effectively in a fast-paced environment, exercising patience and professionalism during stressful situations
• Strong verbal and written communication skills
• Some overtime may be required

ADDITIONAL INFORMATION

Burr & Forman’s experienced legal team serves clients with local, national, and international legal needs. Our attorneys draw from a diverse range of backgrounds and experience to serve as trusted business advisors and legal counsel to help clients achieve their goals. Our firm's century-strong success is credited to our lawyers' forward-thinking approach to crafting innovative solutions for the challenging situations encountered by our clients. It is not just hard work, knowledge, and experience that are integral to the quality and delivery of our legal services. It is also a diverse, creative, and future-focused approach that enables us to achieve exceptional results that matter. To learn more about our firm, visit www.burr.com.

Burr & Forman LLP provides a wide range of benefits designed to support our employees and families including comprehensive health insurance, dental and vision insurance, group term life and disability insurance, a 401(k) retirement plan and retirement planning services, paid time off, and free wellness and mental health services among other benefits.

The salary range for this position, $50,000 - $55,000, reflects a reasonable estimate of the range of compensation. Actual compensation is based on a number of factors, including but not limited to, education, work experience, geographic location, skills and competencies, industry knowledge, job responsibilities, market considerations and other business considerations.

Equal Opportunity Employer

Burr & Forman is an equal opportunity employer and is committed to recruiting, hiring, developing, and promoting lawyers and staff without regard to age, race, color, religion, sex, gender, national origin, sexual orientation, military and protected veteran status, gender identity or expression, transgender status, sex stereotyping, pregnancy, genetic information, disability, or any other protected characteristic.

Please view Equal Employment Opportunity, E-Verify, and other related posters at www.burr.com/careers/working-at-burr.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.