Legal Receptionist & Concierge — Onsite, Temp-to-Hire

SmartRecruiters, Inc.; Washington (District of Columbia); On-site; USD 25,000 - 33,000; Full time

Job summary

My Company in Washington, DC is seeking a professional Receptionist for a 3-month temporary-to-hire assignment on-site, Monday–Friday, 8:30am–5:30pm. This role provides front-desk support to attorneys, partners, paralegals, and staff, delivering a courteous first impression and smooth office operations.

You will handle calls, greet visitors, schedule meeting rooms, assist with meetings, prepare documents, manage calendars, and maintain a professional lobby.

Qualifications

• High school diploma required.
• 3 years of related business experience preferred, with strong preference for administrative and switchboard experience, particularly in a law firm or legal environment.
• Proficiency with MS Office Suite, specifically Word and Excel.

Responsibilities

• Meet and greet all visitors and employees, providing a professional welcome and excellent customer service.
• Answer and route incoming telephone calls while following professional phone etiquette.
• Schedule meeting rooms and ensure rooms have required supplies, beverages, and video conferencing equipment before meetings.
• Support meetings by arranging meals, food, drinks, coffee, and water as needed.
• Run daily reports and provide approved value-added services.
• Perform clerical and administrative duties, including preparing documents, maintaining files and calendars, scheduling appointments and meetings, and assisting with deadlines.
• Prepare legal documents and correspondence from draft or dictated text as required.
• Perform clerical duties requiring knowledge of legal procedures and terminology.
• Maintain an organized, clean, and professional lobby, workspace, supply room, and supply closets.
• Order and organize office supplies when necessary.
• Maintain visitor and guest security procedures.
• Monitor attorney and staff whereabouts to appropriately handle calls, visitors, and questions.
• Assist with issuing and tracking customer property, including ID badges, cellular phones, phone/address books, and company directories.
• Serve as a firm concierge by assisting guests, clients, and staff with local information such as restaurants, coffee shops, and other nearby services.
• Build professional relationships with clients and employees within the firm.
• Learn and follow the firm’s culture, expectations, key personnel, and workplace procedures.
• Maintain a professional appearance and provide a professional experience for all visitors.
• Participate in company and community service events, firm initiatives, and philanthropic activities.
• Provide value-added services as approved by the Site Manager/Supervisor.
• Perform other duties as assigned.

Skills

Customer service

Communication

Organizational skills

Professional demeanor

Education

High school diploma

Associate or Bachelor’s degree preferred

Tools

MS Office Suite

Job description

My Company in Washington, DC is seeking a professional Receptionist for a 3-month temporary-to-hire assignment on-site, Monday–Friday, 8:30am–5:30pm. This role provides front-desk support to attorneys, partners, paralegals, and staff, delivering a courteous first impression and smooth office operations.

You will handle calls, greet visitors, schedule meeting rooms, assist with meetings, prepare documents, manage calendars, and maintain a professional lobby.