Legal Admin Coordinator: Subpoenas, Calendars & Outlook

Forensic Fluids Laboratories; Kalamazoo (MI); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

EOS culture / Duck Squad involvement

Job summary

Forensic Fluids Laboratories Inc. in Michigan is seeking a Legal Administrative Coordinator to support expert witness testimony, calendar management, and subpoena handling.

You will master LIMS, SharePoint, MS Word, Salesforce, and Outlook, coordinate with attorneys, maintain confidentiality, and help drive accuracy in a fast-paced environment. A bachelor’s degree and at least two years of legal administrative experience are required; relocation not provided.

Qualifications

• Bachelor's degree required.
• Minimum of two years of highly organized Legal Administrative experience.
• Extensive calendaring in Outlook required; court systems experience preferred.
• Able to work independently and as part of a team with strong proofreading skills.
• Experience with LIMS, SharePoint and Salesforce is a plus.

Responsibilities

• Accurately maintain and organize multiple Outlook calendars for expert witness testimony.
• Respond to Subpoena/Records Requests within tight timelines.
• Master LIMS, SharePoint, MS Word, and Salesforce; support VoIP phone operations.
• Maintain accuracy and productivity in a deadline-driven, fast-paced environment.
• Build and maintain relationships with attorneys and paralegals.
• Communicate professionally on daily inbound and outbound calls.
• Update Subpoena and Records Requests SOP and track case history in spreadsheets.
• Maintain donor confidentiality and contribute to team development.
• Collaborate with Customer and Sales Support to exceed expectations.

Skills

Outlook calendaring

Excel

Legal admin experience

Communication skills

Education

Bachelor's degree

Tools

LIMS

SharePoint

MS Word

Salesforce

VoIP

Job description

Forensic Fluids Laboratories Inc. in Michigan is seeking a Legal Administrative Coordinator to support expert witness testimony, calendar management, and subpoena handling.

You will master LIMS, SharePoint, MS Word, Salesforce, and Outlook, coordinate with attorneys, maintain confidentiality, and help drive accuracy in a fast-paced environment. A bachelor’s degree and at least two years of legal administrative experience are required; relocation not provided.