Legal Administrative Coordinator

NACBA; Kalamazoo (MI); Hybrid; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Disability insurance

Life insurance

401(k) with company match

Job summary

Forensic Fluids Laboratories Inc. is seeking a Legal Administrative Coordinator to organize expert witness calendars and handle subpoena requests. The role emphasizes precision, speed, and confidential handling of sensitive information in a fast-paced environment.

You should have a bachelor’s degree and at least two years of legally oriented administrative experience, with strong Outlook calendaring. Experience with LIMS, SharePoint, MS Word, Salesforce is highly valued.

Qualifications

• Bachelor’s degree is required.
• Minimum of two years of highly organized Legal Administrative experience, including extensive calendaring in Outlook.
• Licensed attorneys are encouraged to apply; non-practicing role suitable for attorneys pivoting to legal ops or admin.

Responsibilities

• Maintain and organize multiple Outlook calendars for expert witness testimony.
• Respond to Subpoena/Records Requests within deadlines.
• Master LIMS, SharePoint, Word, and Salesforce; manage data entry and case history.
• Maintain donor confidentiality and ensure accuracy under deadline pressure.
• Collaborate with Customer and Sales Support teams to exceed customer expectations.

Skills

Outlook calendaring

Excel

Communication

Organizational skills

Verbal/written communication

Attention to detail

Rapid learning

Education

Bachelor’s degree

Tools

LIMS

SharePoint

Salesforce

MS Word

Job description

Are you looking to play a critical role in improving people’s lives?
Do you want to join a company that is positively changing the drug testing of tomorrow?
Why FFL?

At Forensic Fluids Laboratories Inc., we provide fast, accurate drug testing results using the best technology available, done by professionally trained team members, and backed by expert testimony.

Location: Must reside in Southwest MI as position is onsite. Relocation assistance is not provided for this position.

As a Legal Administrative Coordinator at FFL, you will:

• accurately maintain and organize multiple Outlook calendars for all expert witness testimony
• respond to Subpoena/Records Requests one week prior to all court cases and within 24 to 72 hours of receipt
• possess excellent Outlook and Excel skills, and quickly master the use of Laboratory Information Management System
  (LIMS), SharePoint, MS Word, VoIP phone system operation and Salesforce
• maintain accuracy and high productivity in a deadline-driven, pressure-sensitive, fast-paced environment
• build and maintain relationships with all customers – mostly attorneys/paralegals
• succinctly and clearly communicate in a professional manner on daily inbound and outbound calls
• update and maintain Subpoena and Records Requests process (SOP)
• accurately track, monitor, enter, and maintain spreadsheet for all Subpoena/Records Requests data, communications
  and court case history in a timely manner and following the standard process
• always maintain donor confidentiality
• be accountable for your development, attention to detail, and success
• collaborate with and learn from our Customer and Sales Support team to exceed customer expectations

How will you impact the company?

• You build our customers’ trust, providing accurate information in a timely manner.
• You educate our legal system customers in oral fluid lab processes, procedures, and test results.
• You provide great support to team members, ensuring our culture is the best internally and externally.
• You drive us to meet our testifying team goals by being accountable for your work.

What valuable experience and skills will you bring to the table?

• You have earned a bachelor’s degree.
• You have a minimum of two (2) years of highly organized Legal Administrative experience (required) to include
  extensive calendaring in Outlook; experience with court systems preferred.
• Licensed attorneys are encouraged to apply. This is a non-practicing role which may appeal to attorneys looking to
  pivot into legal operations or administrative roles.
• You ideally have scientific experience with knowledge of laboratory practices and procedures preferred.
• You must be able to work independently and as part of a team; you possess very strong organizational skills, excellent verbal and written communication skills, and superb proofreading abilities.
• You can demonstrate a history of accuracy and attention to detail in your work.

What do we offer you?

• A competitive salary with comprehensive benefits, including medical, dental, vision, disability, life and 401(k) with company match.
• To be a driver of our vibrant and intentional culture by participating on our Duck Squad.
• The role of a vital contributor to our business model run on the EOS (Entrepreneurial Operating System).