Legal Admin & Billing Coordinator — Scheduling Pro

McGuireWoods LLP; Richmond (VA); On-site; USD 42,000 - 60,000; Full time

Job summary

McGuireWoods LLP in Richmond, VA seeks an Administrative Assistant to provide comprehensive support to a team of timekeepers. This role handles scheduling, meetings, travel booking, expenses, and time entry for both legal and consulting sides, with emphasis on accuracy and timely billing.

The ideal candidate shows high attention to detail, strong organization, and ability to adapt to individual work styles. In-office work five days a week, with opportunities to coordinate across departments.

Qualifications

• Bachelor's degree preferred and a minimum of two years of administrative experience or equivalent
• Ability to work independently and as part of a team
• Ability to think clearly, react positively, and evaluate situations under pressure
• Able to quickly learn new methods and technologies
• Proficient in Microsoft Office and Canva
• Excellent communication, proofreading, and editing skills
• Strong planning and organizational skills
• Ability to handle multiple tasks simultaneously
• Maintain confidentiality
• Interest in using AI tools to support work

Responsibilities

• Support timekeepers with scheduling, calendaring, and meeting coordination
• Follow up to ensure timely billing
• Perform time entry on legal and consulting sides
• Book travel, conference registration, and arrange appointments
• Process expense items using Chrome River
• Draft correspondence and manage mail and document retention
• Perform general admin duties (copying, scanning, faxing)
• Assist with office events and cross-team support

Skills

Attention to detail

Time management

Communication

Discretion

Multitasking

Education

Bachelor's degree or equivalent experience

Tools

Excel

Word

PowerPoint

Canva

Job description

McGuireWoods LLP in Richmond, VA seeks an Administrative Assistant to provide comprehensive support to a team of timekeepers. This role handles scheduling, meetings, travel booking, expenses, and time entry for both legal and consulting sides, with emphasis on accuracy and timely billing.

The ideal candidate shows high attention to detail, strong organization, and ability to adapt to individual work styles. In-office work five days a week, with opportunities to coordinate across departments.