Legal Administrative Assistant

McGuireWoods LLP; United States; Hybrid; USD 52,000 - 70,000; Full time

Job summary

McGuireWoods LLP in Charlotte, NC is seeking a Legal/Practice Assistant to join the Practice Assistants Response Team. The Assistant will support associates across the firm with legal and administrative tasks, including document management, file openings/closings, calendaring, time entry and billing, travel arrangements and meeting scheduling.

The ideal candidate has 3-5 years of litigation support, familiarity with e-filing, Elite, and ChromeRiver, and strong organizational and communication

Qualifications

• 3-5 years of litigation assistant experience.
• Experience with e-filing, time entry and billing software (Elite).
• Experience with expense reimbursement software (ChromeRiver).

Responsibilities

• Prepares, edits and formats legal documents and correspondence.
• Assembles exhibits and hearing binders; prepares document productions; schedules depositions.
• Manages documents: uploads to e-rooms and DMS; scans and distributes matter-related correspondence and filings.
• Organizes and maintains case files and prepares files for closing.
• Communicates with clients, vendors, courts, agencies and firm personnel professionally.

Skills

Team collaboration

Attention to detail

Communication skills

Tools

Elite

ChromeRiver

Job description

Overview

McGuireWoods LLP has an opening for a Legal/Practice Assistant to join our Practice Assistants Response Team in our Charlotte, NC office. The Assistant will be part of a team of Legal/Practice Assistants supporting associates across the firm with legal and administrative tasks to include document management, opening and closing of files, calendaring, time entry/billing, travel arrangements, meeting/conference scheduling and other special projects, within our litigation practice area.

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

• Prepares, edits and formats legal documents and correspondence.
• Assembles exhibits and hearing binders; prepares document productions; schedules depositions.
• Manages documents: uploads documents to e-rooms and the DMS; scan, saves to DMS and distribute matter-related hard copy correspondence, court and agency filings; maintains pleading and document indices when appropriate.
• Organizes and maintains case files, retrieves case files, and prepares files for closing in accordance with Records Department procedures.
• Communicates with clients, vendors, courts, agencies and firm personnel in a professional manner via telephone, email and in person.
• Participates as part of a team of Practice Assistants providing coverage and/or backup coverage as needed.

Qualifications

• 3-5 years of litigation assistant experience.
• Preferred experience in e-filing, time entry and billing software (Elite), and expense reimbursement software (ChromeRiver).
• Ability to work efficiently and effectively in a different location than the people supported and part of a team environment.
• Ability to think clearly, react positively and evaluate situations to determine appropriate action and act decisively under pressure.
• Ability to proactively identify opportunities to assist team and those the team supports.
• Must be highly organized, strong team player, possess good communication and attention to detail skills, and be a self-starter.
• Willingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work.