Administrative Assistant: Billing & Scheduling Pro

McGuireWoods Consulting, LLC.; Richmond (VA); On-site; USD 36,000 - 56,000; Full time

Job summary

McGuireWoods Consulting, LLC. is seeking an Administrative Assistant in our Richmond office.

This role provides comprehensive administrative support to a team of timekeepers, managing schedules, coordinating meetings, booking travel, processing expenses, and performing time entry on both legal and consulting sides. The ideal candidate will possess strong attention to detail, excellent organizational and multi-tasking skills, and the confidence to communicate directly with timekeepers to ensure

Qualifications

• Bachelor's degree preferred and a minimum of two years of administrative experience; or equivalent combination of education and experience.
• Ability to work independently and as part of a team.
• Ability to think clearly, react positively, and evaluate situations to determine appropriate action under pressure.
• Able to quickly learn new methods and technologies.
• Proficient in Excel, Word, PowerPoint, and Canva.
• Excellent communication, proofreading, and editing skills.
• Strong planning and organizational skills.
• Ability to handle multiple tasks simultaneously.
• Ability to maintain confidentiality.
• Interest in using innovative AI technology, including Harvey and Copilot, to support efficient, high-impact work.

Responsibilities

• Support timekeepers with scheduling, calendaring, and meeting coordination.
• Follow up with timekeepers to ensure timely billing.
• Perform time entry on both legal and consulting sides.
• Highly organized, detail-oriented, proactive, and able to prioritize across multiple tasks.
• Book travel, conference registration, and arrange appointments.
• Process expense-related items (invoices, reimbursements, check requests) using Chrome River.
• Draft correspondence and documents in proper format; manage incoming/outgoing mail and secure document retention.
• Perform research and general administrative duties (copying, scanning, faxing) as requested.
• Assist with office functions, events, and support other staff as needed.

Skills

Communication

Proofreading

Editing

Time management

Organization

Education

Bachelor's degree preferred

Tools

Excel

Word

PowerPoint

Canva

Job description

McGuireWoods Consulting, LLC. is seeking an Administrative Assistant in our Richmond office.

This role provides comprehensive administrative support to a team of timekeepers, managing schedules, coordinating meetings, booking travel, processing expenses, and performing time entry on both legal and consulting sides. The ideal candidate will possess strong attention to detail, excellent organizational and multi-tasking skills, and the confidence to communicate directly with timekeepers to ensure