Administrative Assistant (Entry Level)

SupportFinity™; Virginia (MN); On-site; USD 40,000 - 50,000; Full time

Job summary

SupportFinity™ is seeking an Administrative Assistant for their office in Virginia. The role involves supporting the Managing Partner and Chief of Staff with a variety of administrative tasks, including managing communications and maintaining calendars.

Ideal candidates will have strong organizational skills, proficiency in Microsoft Office, and excellent communication abilities. This position is perfect for someone looking to gain experience, particularly those considering law school.

Qualifications

• Proficiency in Microsoft Word, Excel, and Outlook.
• Excellent communication skills and professional demeanor.
• Highly organized and detail-oriented.

Responsibilities

• Support managing partner with communication and scheduling.
• Assist with special projects and operations.
• Maintain organized files and calendars.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Word

Proficiency in Excel

Multitasking abilities

Education

High school diploma or GED

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft PowerPoint

Job description

Overview

McGuireWoods LLP has an opening for an Administrative Assistant in the Richmond, VA office. The assistant will support the firm’s Managing Partner and Chief of Staff with administrative tasks including managing communications with attorneys and staff, maintaining calendars, coordinating meetings, booking travel arrangements, and assisting the Chief of Staff with special projects.

Responsibilities

• Demonstrates poise and excellent interpersonal skills by communicating with attorneys and staff in‑person and over the phone, routing calls appropriately and taking messages as needed.
• Assists the Chief of Staff with special projects supporting the firm’s operations.
• Tracks open action items and maintains organized files, notes and correspondence.
• Maintains calendars, schedules meetings, and arranges travel as needed.
• Initiates follow‑ups with individuals in advance of deadlines to obtain status reports or deliverables.
• Completes special projects requiring foundational research knowledge and familiarity with Excel, PowerPoint and similar software packages.

Qualifications

• High school diploma or GED required; bachelor’s degree preferred and experience in a law firm or professional office environment highly valued (Spring 2026 graduates welcome to apply).
• Highly organized, self‑starter with excellent planning and organizational skills.
• Strong multitasking abilities and ability to thrive in a fast‑paced environment.
• Proficiency in Microsoft Word, Excel, Outlook.
• Professional demeanor and detail‑oriented.
• Excellent communication skills.
• Exercise excellent judgement and discretion; maintain confidential information (electronic, paper, verbal).
• Clear, decisive thinking under pressure; evaluate situations and determine appropriate action.
• Handle multiple tasks simultaneously.
• Confidence and ability to interact effectively with all levels within the firm.
• Interest in possibly attending law school in the future is a plus.