Administrative Assistant-MWC

McGuireWoods LLP; Richmond (VA); On-site; USD 42,000 - 60,000; Full time

Job summary

McGuireWoods LLP in Richmond, VA seeks an Administrative Assistant to provide comprehensive support to a team of timekeepers. This role handles scheduling, meetings, travel booking, expenses, and time entry for both legal and consulting sides, with emphasis on accuracy and timely billing.

The ideal candidate shows high attention to detail, strong organization, and ability to adapt to individual work styles. In-office work five days a week, with opportunities to coordinate across departments.

Qualifications

• Bachelor's degree preferred and a minimum of two years of administrative experience or equivalent
• Ability to work independently and as part of a team
• Ability to think clearly, react positively, and evaluate situations under pressure
• Able to quickly learn new methods and technologies
• Proficient in Microsoft Office and Canva
• Excellent communication, proofreading, and editing skills
• Strong planning and organizational skills
• Ability to handle multiple tasks simultaneously
• Maintain confidentiality
• Interest in using AI tools to support work

Responsibilities

• Support timekeepers with scheduling, calendaring, and meeting coordination
• Follow up to ensure timely billing
• Perform time entry on legal and consulting sides
• Book travel, conference registration, and arrange appointments
• Process expense items using Chrome River
• Draft correspondence and manage mail and document retention
• Perform general admin duties (copying, scanning, faxing)
• Assist with office events and cross-team support

Skills

Attention to detail

Time management

Communication

Discretion

Multitasking

Education

Bachelor's degree or equivalent experience

Tools

Excel

Word

PowerPoint

Canva

Job description

Overview

McGuireWoods Consulting (MWC) is seeking an Administrative Assistant located in our Richmond office. This role provides comprehensive administrative support to a team of timekeepers, including managing schedules, coordinating meetings, booking travel, processing expenses, and performing time entry on both the legal and consulting sides of the business. The ideal candidate will possess a high attention to detail, excellent organizational and multi-tasking skills, and the confidence to communicate directly with timekeepers to ensure deadlines are met and billing is completed on time. A proactive mindset and the ability to quickly adapt to each timekeeper's individual work style are essential for success in this position. This role requires the candidate to work in our office five days a week, offering a dynamic and collaborative work environment. McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

• Support timekeepers with scheduling, calendaring, and meeting coordination
• Follow up with timekeepers to ensure timely billing
• Perform time entry on both legal and consulting sides
• Highly organized, detail-oriented, proactive, and able to prioritize across multiple tasks
• Book travel, conference registration, and arrange appointments
• Process expense-related items (invoices, reimbursements, check requests) using Chrome River
• Draft correspondence and documents in proper format; manage incoming/outgoing mail and secure document retention
• Perform research and general administrative duties (copying, scanning, faxing) as requested
• Assist with office functions, events, and support other staff as needed

Qualifications

• Bachelor's degree preferred and a minimum of two years of administrative experience; or equivalent combination of education and experience
• Ability to work independently and as part of a team
• Ability to think clearly, react positively, and evaluate situations to determine appropriate action under pressure
• Able to quickly learn new methods and technologies
• Proficient in Excel, Word, PowerPoint, and Canva
• Excellent communication, proofreading, and editing skills
• Strong planning and organizational skills
• Ability to handle multiple tasks simultaneously
• Ability to maintain confidentiality
• Interest in using innovative AI technology, including Harvey and Copilot, to support efficient, high-impact work.