Legal Admin & Billing Coordinator (On-Site)

Trulieve; Scottsdale (AZ); On-site; USD 42,000 - 64,000; Full time

Job summary

Trulieve, a leader in the cannabis industry, is seeking a Legal Administrative Assistant for the Scottsdale HQ. The role centers on managing legal billing, document systems, and intake processes to support the legal team.

You will handle attorney calendars, coordinate meetings, and ensure deadlines are tracked and conflicts resolved. This fast-paced, in-house team requires accuracy, organization, and cross-department collaboration.

Qualifications

• 4+ years in legal administration/operations.
• Proficiency with legal e-billing/matter management platforms (Legal Tracker or similar).
• Experience with new matter intake and onboarding of outside counsel/law firms.
• Strong document and records management skills (SharePoint or similar).
• Ability to manage complex attorney calendars and deadlines.

Responsibilities

• Maintain attorney/department calendars and coordinate meetings.
• Handle end-to-end legal billing, invoicing, and payments.
• Onboard outside counsel and collect engagement letters and W-9s.
• Oversee new matter intake and matter categorization in Legal Tracker.
• Manage the Legal Inbox and route requests to the right attorney/team.

Skills

Legal administration

Calendar management

Billing processing

Education

High school diploma

Associates/bachelors preferred

Tools

Legal Tracker

SharePoint

DocuSign

Microsoft Office

Job description

Trulieve, a leader in the cannabis industry, is seeking a Legal Administrative Assistant for the Scottsdale HQ. The role centers on managing legal billing, document systems, and intake processes to support the legal team.

You will handle attorney calendars, coordinate meetings, and ensure deadlines are tracked and conflicts resolved. This fast-paced, in-house team requires accuracy, organization, and cross-department collaboration.