Legal Administrative Assistant

Boesen & Snow LLP; Scottsdale (AZ); Sur place; USD 36 000 - 41 000; Plein temps

Avantages offerts par ce poste

Health insurance

Dental insurance

Vision insurance

Paid time off

401(k) with employer matching

Professional development opportunities

Birthday gift

Lululemon swag

Fully stocked kitchen

Résumé du poste

Boesen & Snow LLP in Scottsdale, AZ seeks a Legal Administrative Assistant to join a fast-paced health and pharmacy law team. You will manage calendars, client communications, and attorney time entries, acting as a trusted contact for assigned attorneys in a busy practice.

The role emphasizes ownership, confidentiality, and the ability to handle high volumes with accuracy while coordinating documents in SharePoint and maintaining precise records.

Qualifications

• 3 years of legal assistant experience required.
• Experience managing multiple inboxes required.
• Experience with Clio required.
• High proficiency with Outlook and SharePoint.
• Experience assisting with attorney time tracking and billing is a big plus!
• A proactive, anticipatory work style, comfortable taking ownership and following through without close supervision.
• Exceptional organization, time management, and attention to detail.
• Strong written and verbal communication skills.

Responsabilités

• Manage and monitor multiple attorney inboxes daily, ensuring timely responses to clients, task completion, and deadline visibility.
• Audit attorneys' daily time entries to ensure they are complete, accurate, and assigned to the correct matter before submission.
• Retain and organize receipts for any purchases made on the firm credit card.
• Maintain client files and documents in SharePoint, ensuring they are correctly organized, accurately named, and compliant with firm file-naming standards.
• Meet weekly with attorneys to discuss deliverables due for the week.
• Ensure the attorney intake process is followed end to end.
• Track attorney CLE credits and confirm annual completion.

Connaissances

Inbox management

Effective communication

Time management

Attention to detail

Proactive work style

Outils

Clio

Outlook

SharePoint

Description du poste

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Legal Administrative Assistant

Full Time Scottsdale, AZ, US

2 days ago Requisition ID: 1006

Salary Range: $26.00 To $30.00 Hourly

Boesen & Snow Law is a well-established health and pharmacy law firm located in Scottsdale, AZ and Indianapolis, IN. We represent individual healthcare providers as well as corporations involved in healthcare delivery and support, including 503A, 503B, retail, specialty, and mail order pharmacies. Our team includes 11 attorneys, three pharmacists, and 14 professional staff members.

Position Overview:

Our Legal Administrative Assistant position is an opportunity to join a growing team doing highly specialized work that makes a real impact on the healthcare professionals and businesses we serve. You'll work in a fast-paced, deadline-driven environment and interact directly with clients as a trusted point of contact alongside the attorney you support.

The ideal candidate for this position is an experienced legal support professional who enjoys taking full ownership of their work, is confident in client communication, and can comfortably manage a high volume of responsibilities.

At its heart, this role exists to optimize your attorney's time. You'll own the day-to-day mechanics that keep the practice running smoothly: managing calendars, organizing matters, staying ahead of deadlines, and anticipating needs before they arise. It's a detail-driven position ideal for someone who likes to stay a step ahead and handles confidential information with discretion.

Key Responsibilities:

• Manage and monitor multiple attorney inboxes daily, ensuring timely responses to clients, task completion, and deadline visibility.
• Audit attorneys' daily time entries to ensure they are complete, accurate, and assigned to the correct matter before submission.
• Retain and organize receipts for any purchases made on the firm credit card.
• Maintain client files and documents in SharePoint, ensuring they are correctly organized, accurately named, and compliant with firm file-naming standards.
• Meet weekly with attorneys to discuss deliverables due for the week.
• Ensure the attorney intake process is followed end to end.
• Track attorney CLE credits and confirm annual completion.

Qualifications:

• 3 years of legal assistant experience required.
• Experience managing multiple inboxes required.
• Experience with Clio required.
• High Proficiency with Outlook and SharePoint.
• Experience assisting with attorney time tracking and billing is a big plus!
• A proactive, anticipatory work style, comfortable taking ownership and following through without close supervision.
• Exceptional organization, time management, and attention to detail.
• Strong written and verbal communication skills.

Compensation

$26 - $30/hour, depending on experience.

Benefits & Schedule

Full-time, 9am - 5pm, 40 hours per week, on-site in Scottsdale, AZ. Occasional work outside regular business hours with opportunity for overtime.

Benefits include health insurance with a 100% employer-sponsored plan at every coverage level, including family coverage, dental and vision insurance, paid time off, 401(k) with employer matching, and professional development opportunities. We also offer fun extras like an annual birthday gift, Lululemon swag every six months, and a fully stocked kitchen with lunch, snacks, and drinks.