Hybrid Legal Admin Assistant – Detail‑Driven Support

ADP, Inc.; New York (NY); Hybride; USD 54 000 - 63 000; Plein temps

Avantages offerts par ce poste

Bonus eligibility

Generous paid time off

Health insurance

401(k) Profit Sharing

Disability and life insurance

Dental and vision insurance

Flexible spending accounts

Employee Assistance Program

Hybrid remote work

Résumé du poste

Axinn seeks an experienced administrative assistant in our New York office under the supervision of the Assistant Director of HR & Administration. The role encompasses clerical duties, calendar coordination, travel arrangements, and support across assigned area with limited supervision.

Responsibilities include proofreading documents, preparing correspondence, tracking attorney hours, prebills, and back-up support for other admins. Hybrid schedule with in-office presence required.

Qualifications

• 2+ years general office experience required.
• Prior law firm experience preferred.
• Excellent verbal and written communication.
• General knowledge of office equipment and tools.
• Strong Microsoft Office skills – Word, Excel, PowerPoint, Outlook and related tools.
• Ability to build rapport with attorneys and professional staff.
• Strong organizational skills with attention to detail.
• Ability to work independently but within a team environment.

Responsabilités

• Maintain calendar and contacts.
• Room scheduling/reservations for meetings.
• Meet and greet clients; coordinate meetings and AV needs.
• Track monthly expenses; manage corporate card accounts.
• Make travel arrangements.
• Respond to emails with required assistance.
• Prepare legal documents and correspondence; electronic filings.
• Document formatting and filing; create and maintain files.

Connaissances

Office administration

Microsoft Office

Communication

Organization

Team collaboration

Independent work

Client coordination

Outils

Document management tools

Description du poste

Axinn seeks an experienced administrative assistant in our New York office under the supervision of the Assistant Director of HR & Administration. The role encompasses clerical duties, calendar coordination, travel arrangements, and support across assigned area with limited supervision.

Responsibilities include proofreading documents, preparing correspondence, tracking attorney hours, prebills, and back-up support for other admins. Hybrid schedule with in-office presence required.