Executive Assistant & Leasing Coordinator, Real Estate

Lovisa; Torrance (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Lovisa is seeking a highly organized Executive Assistant & Leasing Coordinator to support the Real Estate/Leasing team and senior leadership. The role combines executive support with leasing administration and requires strong communication, confidentiality, and multitasking.

You will manage calendars, coordinate leasing docs, maintain records, track deadlines, and assist with store openings and market research, collaborating with landlords, brokers, and internal stakeholders.

Qualifications

• 2+ years in EA/Administrative/Leasing roles.
• Experience supporting senior leadership.
• Experience in commercial real estate/retail leasing.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Handle confidential information professionally.
• Proficiency in Microsoft Office including Excel, Word, Outlook, PowerPoint.
• Experience with lease administration or real estate software is a plus.
• Ability to work independently and cross-functional teams.

Responsibilities

• Provide day-to-day administrative support to Americas CEO.
• Manage calendars, meetings, and travel arrangements.
• Prepare meeting agendas, presentations, reports, and correspondence.
• Coordinate meetings and follow up on action items.
• Prepare and organize confidential documents and business information.
• Manage emails and communications with timely follow-up.
• Assist with expense reports, invoices, and purchase orders.
• Maintain organized filing systems (electronic and physical).
• Prepare weekly and monthly reports; track deadlines.
• Support special projects and other administrative initiatives.
• Provide leasing process support for new and existing locations.
• Maintain leasing records, amendments, renewals, proposals, and docs.
• Coordinate communications with landlords, brokers, attorneys, and internal teams.
• Track lease negotiations, approvals, execution, and critical dates.
• Maintain a leasing database and ensure accuracy.
• Track lease dates including options, renewals, expirations, rent increases.
• Prepare and distribute lease-related documents.
• Coordinate signatures and follow up on documents.
• Support Real Estate with market research and property documentation.
• Assist with new store openings by coordinating leasing information.
• Track landlord requirements, certificates, and insurance docs.
• Prepare leasing reports and updates on projects and deadlines.
• Assist with store expansion-related projects.

Skills

Organization & prioritization

Calendar and schedule management

Lease administration

Document management

Communication & relationship管理

Attention to detail

Reporting & data tracking

Microsoft Office/Excel

Project coordination

Problem solving

Confidentiality and professionalism

Tools

Excel

Word

Outlook

PowerPoint

Job description

Lovisa is seeking a highly organized Executive Assistant & Leasing Coordinator to support the Real Estate/Leasing team and senior leadership. The role combines executive support with leasing administration and requires strong communication, confidentiality, and multitasking.

You will manage calendars, coordinate leasing docs, maintain records, track deadlines, and assist with store openings and market research, collaborating with landlords, brokers, and internal stakeholders.