Leasing Operations Coordinator

WS Development; Massachusetts; On-site; USD 48,000 - 68,000; Full time

Job summary

WS Development in Massachusetts is seeking an experienced Leasing Administrative Assistant to serve as the backbone for the leasing team. You will support leasing reps, tenants, and brokers, coordinating calendars, meetings, travel, and expense reporting.

You will manage Salesforce pipeline activities, prepare for meetings with lease plans and proposals, coordinate cross-functional work, and help prep materials for executive committee meetings.

Qualifications

• 5+ years of administrative experience in a busy professional office
• Advanced level Microsoft Office skills (Word, Outlook, Excel)
• Commitment to excellence and pride in work product
• Excellent written and verbal communication skills
• Self-starter who works well on a team and improves processes
• Strong interpersonal skills and positive attitude
• Ability to manage, prioritize and own your work schedule
• Real Estate background desired, but not required
• Bachelor’s Degree desired, but not required

Responsibilities

• Build and maintain relationships with Leasing Representatives, Tenants, and Brokers
• Support multiple Leasing Representatives with calendar management, meeting coordination, travel arrangements, and expense reporting
• Coordinate meeting logistics and prepare tailored materials for tenant and broker meetings
• Assist in preparing for monthly Executive Committee leasing meetings, including lease plans, reports, and supporting materials
• Arrange catering for meetings of various sizes
• Manage Salesforce pipeline activity across the leasing lifecycle and ensure data accuracy
• Serve as central liaison for cross-functional coordination across internal departments
• Prepare, format, and compile documents and correspondence (proposals, counterproposals, lease requests, commission agreements)
• Manage and organize document flow and ensure records are accessible
• Research and prospect potential leads using ZoomInfo, Salesgenie, SitesUSA
• Provide receptionist backup and phone coverage as needed
• Take on additional responsibilities and projects to support team goals

Skills

Microsoft Office

Communication skills

Attention to detail

Self-starter

Education

Bachelor's Degree

Tools

Salesforce

WordPress

ZoomInfo

Salesgenie

Job description

WS Development in Massachusetts is seeking an experienced Leasing Administrative Assistant to serve as the backbone for the leasing team. You will support leasing reps, tenants, and brokers, coordinating calendars, meetings, travel, and expense reporting.

You will manage Salesforce pipeline activities, prepare for meetings with lease plans and proposals, coordinate cross-functional work, and help prep materials for executive committee meetings.